Executive Assistant

vor 2 Monaten

Hamburg, Deutschland All4Labels Group GmbH Vollzeit

Date: 13 Jul 2023- Location: Hamburg, DE San Giuliano Milanese (MI), IT- Company: All4Labels Global Packaging GroupAll4Labels is one of the world’s leading label companies and pioneer in sustainable and digital packaging solutions. We serve local and multinational customers in different industries through our global network of more than 30 production sites and more than 4,000 employees. At All4Labels, a unique mix of motivated people from all over the world works together as one team.
Are you looking for an opportunity to make an impact? Become part of our journey and help shape the future of labeling

**Your role**

Provide high-level administrative support to the CEO of the Company by conducting research, preparing statistical reports, handling information requests, and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings. In this role you may also train and supervise lower-level clerical staff.

**Your tasks**
- Manage and maintain executives' schedules and make travel arrangements
- Coordinate and direct office services, such as records, departmental finances, budget preparation, personnel issues, and housekeeping, to aid executives
- Greet visitors and determine whether they should be given access to specific individuals
- Perform general office duties, such as ordering supplies, maintaining records management database systems, and performing basic bookkeeping work
- Provide clerical support to other departments
- Prepare reports, minutes of meetings, memos, letters, financial statements, and other documents, using word processing, spreadsheet, database, or presentation software and distribute them
- Prepare agendas and make arrangements, such as coordinating catering for luncheons, for committee, board, and other meetings
- Conduct research, compile data, and prepare papers for consideration and presentation by executives, committees, and boards of directors

**Your profile**
- Your are an experienced executive assistant, any previous experience as executive assistant to CEO is highly recommended
- You describe yourself as well organised, great communicator, efficient, trustworthy and ensure accountability
- Further you keep organizational goals in mind for prioritizing tasks and align your work with relevant groups
- You are fluent in German and English, further language skills are a plus
- Working with MS Office in all its facettes as well as other standard software used at All4Labels is natural to you

Team spirit is our philosophy: At All4Labels, you become part of a motivated and multifaceted team with colleagues from all over the world. As a dynamic and internationally growing company, you have the opportunity to shape processes actively and leave your footprint. Become part of our journey and help shape the future of labeling

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