Senior Administrative Coordinator

vor 1 Monat

Frankfurt, Deutschland Moody's Vollzeit

Moody's is a developmental culture where we value candidates who are willing to grow. So, if you are excited about this opportunity but don't meet every single requirement, please apply You may be a perfect fit for this role or other open roles.

Moody's is a global integrated risk assessment firm that empowers organizations to make better decisions.

At Moody's, we're taking action. We're hiring diverse talent and providing underrepresented groups with equitable opportunities in their careers. We're educating, empowering and elevating our people, and creating a workplace where each person can be their true selves, reach their full potential and thrive on every level. Learn more about our DE&I initiatives, employee development programs and view our annual DE&I Report at moodys.com/diversity

Serving as a key support function to the Head of EU and Country Head of Moody's Deutschland GmbH in the Regional Management team to help deliver on objectives and drive planning and execution. This role encompasses management, project execution and operational responsibilities across a wide range of opportunities and challenges. The role requires a combination of resourcefulness, strong organization, focus and flexibility, emotionally intelligent communications skills, ability to play an active, behind-the-scenes role, a high degree of personal and professional integrity, and discretion.

Core Responsibilities

  • Work closely with the Head of EU to develop regional and country-level strategy
  • Act as liaison to EU Head with internal control functions and execute with minimal direction or outside assistance.
  • Lead special projects, typically on time sensitive matters or that require quick-turnaround turnaround.
  • Create decision templates, protocols, and presentations; including preparation of board materials
  • Serve as central point of contact and coordination for operational, infrastructure and control issues that require Regional Management involvement
  • Attend management meetings; identify agenda items; coordinate follow up to ensure execution of agreed-upon actions and effective flow of relevant information across teams
  • Prepare for external engagements with customers, regulators, policymakers and other key stakeholders. Coordinate internally to assemble briefing materials and follow up.
  • Draft responses to regulatory requests for information
  • Proactively review department administrative processes, consistently implementing best practices, efficiency improvements and establishing new processes when necessary
  • Oversee all aspects of personnel management for department including position management, on-boarding of new hires, promotions, transfers and terminations and periodic data integrity checks of Human Resources databases (i.e., PeopleSoft HRMS). Also includes ad hoc reporting of personnel information to department management as requested.
  • Establish clear protocols on standards of service and identify competencies with the administrative team. Effectively manage dissemination of work and performance across the team. Attend Senior Administrative Coordinator team meetings.
  • Oversee and maintain compensation budget within group ensuring that all increases (including merit, promotion, compression, etc.) are processed accurately, within budget and communicated on a timely basis. Additionally, may be called upon to manage group's open positions and reserve fund.
  • Work with Office Manager on matters related to facility management and office space upgrades.
  • Coordinate and plan department- and office-wide events including group meetings, off-sites, outings and receptions taking care to stay within prescribed budget.

Qualifications

  • Excellent executive-style communications and presentation skills in English and German - visual/written/verbal
  • Ability to independently compose general German and English correspondence, memos and other documents for distribution to both internal and external clients of all levels
  • Results/action-orientation, excellent project management and execution skills
  • Excellent organisational and analytical skills
  • Unquestionable personal code of ethics, integrity, inclusion and trust
  • Good judgment and decision-making skills
  • Able to successfully navigate ambiguity in a fast-paced environment
  • Ability to lead and manage others effectively
  • Excellent interpersonal skills
  • Ability to interact comfortably and effectively with Senior Management
  • Strong orientation toward teamwork
  • University Degree or adequate work experience in a similar role
  • Advanced working knowledge of, and skill in, standard office applications including Outlook, Word, Excel and PowerPoint

Moody's is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status, sexual orientation, gender expression, gender identity or any other characteristic protected by law.

Candidates for Moody's Corporation may be asked to disclose securities holdings pursuant to Moody's Policy for Securities Trading and the requirements of the position. Employment is contingent upon compliance with the Policy, including remediation of positions in those holdings as necessary.

  • Senior Administrative Coordinator

    vor 2 Wochen

    Frankfurt am Main, Hessen, Deutschland Moody's Vollzeit

    Moody's is a developmental culture where we value candidates who are willing to grow. So, if you are excited about this opportunity but don't meet every single requirement, please apply You may be a perfect fit for this role or other open roles.Moody's is a global integrated risk assessment firm that empowers organizations to make better decisions.At...

  • Senior Administrative Coordinator

    vor 1 Monat

    Frankfurt am Main, Hessen, Deutschland Moody's Vollzeit

    Moody's is a developmental culture where we value candidates who are willing to grow. So, if you are excited about this opportunity but don't meet every single requirement, please apply You may be a perfect fit for this role or other open roles.Moody's is a global integrated risk assessment firm that empowers organizations to make better decisions.At...

  • Administrative Coordinator

    vor 2 Wochen

    Frankfurt Am Main, Deutschland University of Pennsylvania Vollzeit

    University Overview The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities...

  • Administrative Coordinator Professional

    vor 3 Wochen

    Frankfurt Am Main, Deutschland BI International GmbH Vollzeit

    **Tasks & responsibilities**: - As Team Assistant/Administrative Coordinator you provide operational and administrative/processing support and coordination under high international exposure working with an internationally diverse team - Additionally, you are responsible for standardized procurement management such as ordering materials, services, and...

  • Administrative Coordinator

    vor 2 Wochen

    Frankfurt Am Main, Deutschland University of Pennsylvania Vollzeit

    University Overview The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities...

  • Research Administrative Coordinator

    vor 2 Wochen

    Frankfurt Am Main, Deutschland University of Pennsylvania Vollzeit

    University Overview The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities...

  • Senior Administrative Assistant

    vor 2 Wochen

    Frankfurt am Main, Deutschland Bruin Vollzeit

    Working in a pan-European team with other Administrative staff, the **Senior Administrative Assistant** will take responsibility for the following duties: - Scheduling meetings, conferences and video calls through Outlook and Zoom - Preparing materials including brochures, presentations and meeting agendas - Coordinating travel arrangements (including...

  • Administrative Coordinator Clinical Operations

    vor 3 Wochen

    Frankfurt am Main, Deutschland CTC Resourcing Solutions Vollzeit

    **Das Life Science Karriere Netzwerk** CTC vereint Experten aus den Bereichen Life Sciences und Personalwesen. Wir helfen Unternehmen, die besten Talente zu finden und zu binden; mit unseren Projekten unterstützen wir sie, innovative Behandlungsmethoden für Patienten zu entwickeln und umzusetzen. Unsere Kandidaten begleiten wir in ihrer beruflichen...

  • HR Coordinator

    vor 4 Wochen

    Frankfurt am Main, Deutschland adesta Vollzeit

    **Ihr Einstieg als HR Coordinator (m/w/d)** Werden Sie Teil eines innovativen und erfolgreichen Unternehmens. Unser Kunde ist in 32 Ländern vertreten. Steig bei diesem attraktiven Unternehmen als HR Coordinator (m/w/d) ein! Dieser Job in Vollzeit wird Sie begeistern! **HR Coordinator (m/w/d)** **Wir bieten Ihnen**: - Den nächsten Wachstumsschritt im...

  • HR Coordinator

    vor 3 Wochen

    Frankfurt am Main, Deutschland adesta Vollzeit

    **Dein Einstieg als HR Coordinator (m/w/d)** Werde Teil eines innovativen und erfolgreichen Unternehmens. Unser Kunde ist in 32 Ländern vertreten. Steig bei diesem attraktiven Unternehmen als HR Coordinator (m/w/d) ein! Dieser Job in Vollzeit wird Dich begeistern! **HR Coordinator (m/w/d)** **Wir bieten Dir**: - Den nächsten Wachstumsschritt im...

  • Administrative Coordinator Professional

    vor 3 Wochen

    Frankfurt Am Main, Deutschland BI International GmbH Vollzeit

    **Tasks & responsibilities**: - As an Assistant, you will be entrusted with the responsibility of providing operational and administrative support, offering you a high degree of international exposure. - One of your duties will be the comprehensive management of travel itineraries, which includes the organization of trips, tracking of travel budgets, and...

  • Account Coordinator

    vor 4 Wochen

    Frankfurt, Deutschland MŌDUM Vollzeit

    Job Title: Account Coordinator - GermanyLocation: Germany | Remote and open to surrounding regionsReporting To: Senior Account Manager, GermanyOur Client:We are seeking a proactive Account Coordinator to join our team at a groundbreaking beauty brand known for disrupting industry norms with its clean, cruelty-free products. With a growing presence in...

  • Assistenz - PMO - Administrative Coordinator

    vor 3 Wochen

    Frankfurt am Main, Deutschland Progressive Recruitment NL Vollzeit

    Für ein Biotech-Unternehmen in München suche ich derzeit eine administrative bzw. Projekt Assistenz: Verantwortlichkeiten: - Administrative support of the Regulatory Affairs team (scheduling meetings, preparation of meeting minutes, assembling reports, creation of slides, maintenance of the Regulatory owned public-facing and intranet web pages,, archiving...

  • Office & Sales Coordinator / Assistent Der

    vor 4 Wochen

    Frankfurt am Main, Deutschland Costante Consulting Vollzeit

    Costante Consulting bringt dich in eine spannende Position im Bereich der Data Center Solutions. Unser Klient ist ein global agierender Anbieter integrierter Immobilien-, Anlagen - und Technologielösungen für Rechenzentrumsbetreiber weltweit und sucht zur Verstärkung seines Teams in Frankfurt Rödelheim einen Office & Sales Coordinator / Assistent der...

  • Administrative Coordinator

    Vor 5 Tagen

    Frankfurt, Deutschland time:matters courier terminals gmbh Vollzeit

    Abrechnung von Dienstleistungen an interne & externe Kunden  Bearbeitung von Reklamationen & Rechnungsbeschwerden Überprüfung und Einhaltung von Einkaufsrichtlinien Durchführung von Ausschreibungen für Dienstleister/Partner Sicherstellung korrekter Rechnungsprüfung Administration der Trainingsanforderungen des Personals gemäß gültigen...

  • Administrative Coordinator

    Vor 5 Tagen

    Frankfurt, Deutschland time:matters Courier Terminals GmbH Vollzeit

    Abrechnung von Dienstleistungen an interne & externe Kunden  Bearbeitung von Reklamationen & Rechnungsbeschwerden Überprüfung und Einhaltung von Einkaufsrichtlinien Durchführung von Ausschreibungen für Dienstleister/Partner Sicherstellung korrekter Rechnungsprüfung Administration der Trainingsanforderungen des Personals gemäß gültigen...

  • Administrative Assistant

    vor 4 Wochen

    Frankfurt am Main, Hessen, Deutschland Cpl Vollzeit

    Global Leader in fund services, asset services and corporate governance is looking to hire ADMINISTRATIVE ASSISTANT to join their growing team based in Frankfurt.The TeamYou will have the unique chance to participate in the development of the further growth of the office and to effectively design and structure the day-to/day workflows., You will work closely...

  • Administrative Assistant

    vor 2 Monaten

    Frankfurt am Main, Hessen, Deutschland Cpl Vollzeit

    Global Leader in fund services, asset services and corporate governance is looking to hire ADMINISTRATIVE ASSISTANT to join their growing team based in Frankfurt.The TeamYou will have the unique chance to participate in the development of the further growth of the office and to effectively design and structure the day-to/day workflows., You will work closely...

  • Administrative Assistant

    vor 2 Monaten

    Frankfurt am Main, Hessen, Deutschland Cpl Vollzeit

    Our client is a Global Leader in fund services, asset services and corporate governance that is looking to hire Admin Assistant to join their growing team in Frankfurt.Your Role:Handling of day-to-day basic administration work related to clients closely collaborating with the senior team in FrankfurtProviding administrative and analytical support directly to...

  • Administrative Assistant

    vor 4 Wochen

    Frankfurt am Main, Hessen, Deutschland Cpl Vollzeit

    Our client is a Global Leader in fund services, asset services and corporate governance that is looking to hire Admin Assistant to join their growing team in Frankfurt.Your Role:Handling of day-to-day basic administration work related to clients closely collaborating with the senior team in FrankfurtProviding administrative and analytical support directly to...