Executive Assistant

vor 1 Woche

Ismaning, Bayern, Deutschland TecAlliance Vollzeit 45.000 € - 60.000 € pro Jahr

TecAlliance interconnects global automotive aftermarket data and knowledge from order to invoice. With over 900 colleagues working relentlessly in 140 countries, we are owned by 34 automotive companies like Bosch, Continental, Rheinmetall, and ZF. We act as an information hub and process facilitator for them, ensuring standardized processes that help clients save costs (process and indirect costs) and time through efficient processes enabled by our software.

Florian Merz is building a new team — Organizational Steering & Development — and we're looking for someone like you to step into a critical assistant role — helping the leadership team stay structured, focused, and aligned. You'll be the backbone of executive coordination, ensuring meetings run smoothly, decisions are followed up, and priorities stay clear.

You will own executive coordination — meaning:

  • Meeting Management: You'll plan and structure functional leadership meetings, capture comprehensive minutes, and ensure follow-up tasks are tracked and completed.
  • Content Prioritization: You'll review and prioritize decision-making materials — like strategy decks or performance reports — to ensure the right topics land on the agenda.
  • Strategic Tracking: You'll monitor key priorities and projects across the TecAlliance Group, working closely with senior stakeholders.
  • Cross-Company Alignment: You'll coordinate workflows between different parts of the organization, partnering with them to keep everyone aligned.

Your role:

  • A degree or commercial training/apprenticeship in business administration or a related field.
  • The ability to quickly grasp, analyze & prioritize executive-level content for decision-making.
  • Strong organizational skills to manage multiple tasks and ensure timely communication across stakeholders.
  • Profound experience as an executive assistant in a global, scale-up organization is a plus.
  • Proficiency with collaboration tools like Confluence, Jira, Azure DevOps, and MS Teams.
  • Familiarity with agile meeting formats (e.g., time-boxing, backlogs).
  • Fluency in English; German, Dutch and Spanish are a strong advantage.

Please note

- that TecAlliance can only consider candidates for employment who are legally authorized to work in a country listed in the job posting, where we have an established legal entity and payroll system. Unfortunately, we are currently unable to hire candidates who require relocation, visa support, or are located outside of that country. Of course you can apply, if you hold a work permit and are willing to / or already moved to the country. Thank you for your understanding.

- that it is not possible to work outside of the country you are applying for. Meaning that, if you apply e.g. for Germany, you must work from within Germany. It is not possible to work from abroad. You can work at any location within the borders of the listed country, unless the job posting specifies a certain City.

The contract title for this role is Executive Assistant .

  • Executive Assistant

    vor 2 Wochen

    Ismaning, Bayern, Deutschland msg global solutions Vollzeit 45.000 € - 75.000 € pro Jahr

    Was wir tunDas Executive Assistant Team unterstützt den Vorstand und das Management-Team von msg global mit vollem Engagement. Wir arbeiten gemeinsam an internationalen Projekten und unterstützen sowohl das tägliche operative Geschäft als auch die strategische Gesamtplanung. Unser Fokus liegt auf der Informationsrecherche, der Erstellung fundierter...

  • Executive Assistant

    Vor 2 Tagen

    Ismaning, Deutschland msg global solutions Vollzeit

    What we do The Executive Assistant team is dedicated to empowering the msg global Board. We collaborate on international projects and support daily operational business and overall strategic planning. The team focuses on information research, preparing in-depth decision models and regular reporting material, event organization, and cross-channel...

  • Executive Assistant

    vor 1 Woche

    Ismaning, Deutschland msg global solutions Vollzeit

    What we do The Executive Assistant team is dedicated to empowering the msg global Board and Management Team. We collaborate on international projects and support daily operational business and overall strategic planning. The team focuses on information research, preparing in-depth decision models and regular reporting material, event organization, and...

  • Executive Assistant

    Vor 2 Tagen

    Ismaning, Deutschland Volvo Financial Services Vollzeit

    Executive Assistant / People & Culture Assistant / Office Coordinator (m/w/d) **Standort**:Ismaning, DE, 85737**Stellenart**:BerufserfahrenDas Transportwesen ist das Herzstück der modernen Gesellschaft. Kannst Du Dir vorstellen Dein Fachwissen einzusetzen, um nachhaltige Transportlösungen für die Zukunft zu gestalten? Wenn Du auf globaler Ebene etwas...

  • Executive Assistant

    vor 1 Woche

    Ismaning, Deutschland Poolia>>WorkSmart Vollzeit

    **Executive Assistant Technikbranche (m/w/d)**: - Referenznummer 52443 Sie bringen bereits fundierte Berufserfahrung im Bereich **Office** **Management **mit? Sie haben neben einem hohen Maß an **Eigeninitiative** eine **lösungsorientierte Denkweise**? Zudem zeichnen Sie sich durch Ihre **selbstständige **und **vorausschauende Arbeitsweise** aus? **Dann...

  • Executive Assistant

    vor 2 Wochen

    Ismaning, Deutschland TecAlliance Vollzeit

    Helping our customers to sell more parts & make things easier with our data and solutions based on our globally leading data standardsTecAlliance interconnects global automotive aftermarket data and knowledge from order to invoice. With over 900 colleagues working relentlessly in 140 countries, we are owned by 34 automotive companies like Bosch,...

  • Executive Assistant

    vor 1 Woche

    Ismaning, Deutschland Holo-Industrie 4.0 Software GmbH Vollzeit

    **GROW WITH US**: If you feel addressed and want to be part of this success story, then now is the right time to join us... **WHAT WE ARE LOOKING FOR**: As a passionate Executive Assistant you are skilled in supporting Executives with regard to Day-to-Day Business, Strategic Projects and all organizational administrative issues and tasks. You are a...

  • Executive Assistant

    vor 1 Woche

    Ismaning, Deutschland msg global solutions Vollzeit

    Was wir tun Das Executive Assistant Team unterstützt den Vorstand und das Management-Team von msg global mit vollem Engagement. Wir arbeiten gemeinsam an internationalen Projekten und unterstützen sowohl das tägliche operative Geschäft als auch die strategische Gesamtplanung. Unser Fokus liegt auf der Informationsrecherche, der Erstellung fundierter...

  • Executive Assistant for Business Operations

    Vor 2 Tagen

    Ismaning, Deutschland AVILUS Vollzeit

    **Description** Möchtest Du Teil eines Startups werden, das Medizintechnik, Rüstung sowie Luft - und Raumfahrttechnik vereint? AVILUS entwickelt ein Flugsystem, das die Standard-Rettungskette ergänzt und beschleunigt. Das System besteht aus einem UAV (MEDEVAC), einer in einem Truck integrierten Kontrollstation (PECC) sowie dem digitalen Rückgrat...