Team Assistant

vor 2 Wochen

Munich, Deutschland Daiichi Sankyo Europe Vollzeit

**Roles & Responsibilities**:

- Manage all departmental financial project related tracking, reconciliation, reporting and processing in SAP and related tools
- Preparing and generating of purchase requisitions (BANF) in SAP, tracking, process monitoring and updates
- Supporting month-end, quarterly and year-end close financial processes and reporting
- Posting goods receipts/service performances and monitoring of project milestones plus adapting finance planning to actual project status
- Invoices review and processing, dealing with vendors
- Support of preparation and review of cost planning and phasing; Compilation and reporting of accruals in cooperation with the Project Managers
- Administrative contract management incl. creation of RFP's, contribution to vendor selection and administration. Contract management
- Back-up for other team assistants (e.g., during holiday periods)
- Independently managing calendars as well as scheduling and confirming internal and external appointments including ordering catering and booking of meeting rooms
- Support team coordination for e.g., team meetings, external and internal events, etc., - e.g., planning, vendors onboarding, budget compliance and execution of events in collaboration with team members/project managers
- General assistance in office communication, couriers, IT-requests, etc.
- Correspondence with international partners and affiliates
- Supporting new colleagues in settling down (e.g., organizational set-up with access to tools, etc.)
- Ensures compliance with applicable company procedures/processes for all mentioned activities
- Coordination of internal knowledge management, such as content sharing via existing tools and management of internal educational sessions

**Education & Professional Experience**:

- Business Management Education such as certified business expert (kaufmännischer Fachwirt / Industriekaufmann/frau), certified business economist (Betriebswirt), or equivalent.
- Experience of at least 2 years in business management functions in mid-sized companies, authorities or associations; experience in the Pharmaceutical industry, especially Oncology, is a plus
- Experience in operational and financial/accounting processes, administrative/organizational procedures and project management
- Experience to work in cross-functional and cross-cultural teams
- Accountability and ability to work independently
- Analytical and problem-solving mindset with hands-on proactive approach
- Strong communication and interpersonal skills as well as collaborative team player
- Very good English skills (fluent knowledge of the spoken and written word)
- Great attention to detail and focus on flawless execution
- Proactive and capable to manage multiple tasks in parallel and/or under pressure

**Why work with us?**:

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