Document Controller

**Description**:
Alternative Heat specialises in the design, supply and installation of a wide range of Off-site Prefabricated solutions for the commercial M&E sectors throughout Ireland and UK. Through continuous investment within our teams, and our facilities, we have grown strongly over the years and established ourselves as a leader within the offsite pre-fabrication industry throughout Ireland and the UK.

Due to continued growth, we are looking to integrate a Senior Document Controller into the document control team that will be based in our Frankfurt Office.

| **Job Title** | **Document Controller**
| **Location** | **Frankfurt**
| **Hours** | **8.00am to 5.00pm Mon to Thurs & 8.00am to 3.00pm Friday**
| **Salary** | **Competitive depending on experience**
| **Responsible to** | **Document Control Manager**

**Key Responsibilities**:

- Working closely with Document Control Manager to ensure Business Information Management and Project Information Protocols are adhered to and developed.
- Working with Viewpoint for Projects CDE and Field View site management software to ensure continued development and integration.
- Assist with training site teams on Viewpoint for Projects, Field View and any other system deemed necessary.
- Assist with implementing and developing the divisions document control procedures on a constant basis.
- Liaise with project teams to ensure they have a full understanding of document control and system procedures and provide training and instruction as required such that documentation control requirements are met.
- Organising and Chairing meetings with Internal and external parties to ensure clear objectives are set, for project and businesses development.
- Assist with managing business archiving such that all documentation is stored efficiently and can be accessed and always referenced.
- Work to continuously improve and enhance procedures and systems utilised for document control.
- Provide feedback such that design and project managers are fully aware of all documentation issues. Including the management and reporting of Document Control KPIs.
- Coordinating with all departments across the company to ensure that Field Systems are fully implemented.
- Ensuring that all site documents are uploaded to Viewpoint for Projects.
- Ensuring all Testing and Commissioning documentation is completed when agreed and prepared for client handover.
- Tracking site checklists on Field View to ensure all pre-determined checks are closed out in a timely manner and producing reports for senior management on progress.
- Ensuring HSEQ activities are recorded and uploaded to Viewpoint for Projects and help drive efficiency from site teams.
- Ensuring all delivery information is recorded and uploaded to Viewpoint for Projects to ensure full traceability.
- Working on active projects ensuring that information is recorded and uploaded onto companies CDE and distributed to all relevant parties.

**Skills, Knowledge and Expertise**:
**Essential Criteria**:

- Previous Document Control Experience.
- Excellent Microsoft Office skills.
- Clear demonstration of working with senior management and implementing new processes.
- Evidence of training staff in procedures and software.
- Evidence of reporting on large volumes of information in a concise manner.
- Excellent communication skills verbal and written.
- Experience of co-ordinating the work of others.

Desirable Criteria
- Working Knowledge of Viewpoint for Projects (4P) CDE
- Working Knowledge of Field View
- Site Document Management Experience.
- Power BI Experience.
- Microsoft Project Experience.
- Microsoft Visio Experience.

**Benefits**:

- Full in-house training
- Competitive pension scheme
- Life assurance scheme
- Health cash plan
- Free annual health check during working hours
- 30 days annual leave

**About Alternative Heat**:
With over 17 years of experience within the Commercial Offsite Fabrication industry, Alternative Heat have established themselves as a market leader in this sector.

Located centrally between Dublin and Belfast our 8.5 acre Head Office and feabrication facilities, which are fully equipped with overhead cranes and 8,000m² of workshop floor area, provide an ideal factory construction environment which is reflected in the high quality solutions we offer.

We employ a strong team of design engineers, CAD technicians, contracts managers and skilled trades personnel who utilise their vast industry experience to assist in the design, fabrication and delivery of our bespoke MEP solutions, which we supply throughout the UK and Ireland.