Document Controller

Position Responsibilities: IPS is continuing to hire for our new operations in Germany We are looking for an energetic and talented** Document Controller** to join our exciting German “start-up” with remote working flexibility to be based either in Frankfurt or in our Nürnberg office. IPS Integrated Project Services is a global leader in EPMCV, solely specialized in Pharmaceutical / Biotech Engineering with offices on 4 continents and 3000+ professionals providing technical consulting, architecture, engineering, project controls, construction management, and CGMP compliance services for technically complex development and manufacturing facilities worldwide. The Document Controller manages the storage and transmission of project documents produced by IPS, clients, vendors, subcontractors and consultants. This will include coordinating the flow of technical documents including engineering drawings, specifications, calculations, reports, submittals, contracts and purchase orders. **YOUR ROLE** - Ensure compliance with corporate document conventions, including numbering and approvals. - Ensure compliance with project-specific document conventions, including numbering, approvals, distribution lists and quality assurance requirements. - Work with Project Managers to establish document distribution plans for each assigned project. - Maintain document distribution systems and schedules for assigned projects based on client, project and contractor requirements. - Expedites review, approval and distribution of supplier and internally produced project documents. - Establish and maintain paper and electronic files for assigned project in accordance with corporate requirements. - Establish and maintain electronic indices of project documents and generate reports that meet project requirements. - Support preparation of transmittals of engineering and procurement documents. - Arrange catalog, package, long-term storage and disposal of project documents at time of project closeout. - As required and requested by project and design managers, attend project coordination meetings and provide status updates of engineering documents, procurement documents and submittals. - Special projects as assigned. Qualifications & Requirements: **YOUR PROFILE** - Degree educated or completed apprenticeship in Business / Construction / Engineering / Architecture or related technical field preferred. - Ideally, previous project document control experience and an understanding of project basics. - Proven experience working with collaborative management systems. - The ability and motivation to take ownership of tasks, reporting back to team lead. - Experience working with the basic Microsoft Office programmes. - Proven work experience using File Sharing sites for document posting, uploading, downloading and manipulation (SharePoint, FTP, etc.). - Strong and effective communication competencies with internal and external stakeholders. - Flexible to travel and work on client site - Fluency in English and German (ideally B2 level and above) **OUR OFFER** - We foster a company culture characterized by team spirit, appreciation and respect. - We champion professional and personal development, growth and diversity. - We adhere to transparency, honesty and integrity. - We are global leaders in innovation and technologies and “Best in Class” Experts. - "We promise only what we can deliver" - not more and not less - We offer a flexible Hybrid home office/on-site working model at a competitive package including 30 days vacation, corporate pension scheme and flexitime. Company Overview: **About Us** **Specialties** Process Architecture, Process Design, Engineering, Construction, Commissioning, Qualification, LEAN Project Delivery, Strategic Master Planning, Energy Conservation Management, Project Controls, Program/Project Management, Operations/Logistics Strategy and Planning, EPCMV and Staffing Services. - IPS is an equal opportunity, affirmative action employer of protected veterans (M/F/D/V)._