Senior Executive Assistant

Vor 4 Tagen

Frankfurt am Main, Deutschland Citi Vollzeit

Job Description

**Title**:Senior Executive Assistant (German-speaker) - Citi Commercial Bank - Frankfurt am Main - Hybrid

**Business**: Commercial Bank

**Division**:Western Europe Digital Hub

**C-Grade**: A05

**Location**: Frankfurt

**Legal Entity**: 20407 Citibank Europe Plc Germany

**Role posed until**:12th June 2025

The Senior Executive Assistant provides support to two individuals, the Head of Citi Commercial Bank Germany and to the Head of Citi Commercial Bank Switzerland. Support may also selectively provided to other individuals or group of individuals by handling correspondence, managing calendars and appointments, arranging conferences and conference calls, making travel arrangements and providing other administrative tasks.

**Responsibilities**:

- Directly supports multiple managers and generally supports an entire department
- Manages day to day calendars of senior management
- Coordinates all aspects of executive level manager appointments, meetings, receptions and conference calls
- Manages and coordinates SharePoint content and information dissemination for the team
- May prepare and review materials and correspondence for meetings
- Assists with creation/modification of presentations, spreadsheets, and other documents
- Coordinates travel arrangements; prepare and distribute schedules/agendas for travel
- Prepares, reconciles, and tracks expense reports through Travel and Entertainment Expense system
- Supports and coordinates event planning processes for the department
- Orders supplies and process invoices through Procure to Pay system
- Process and follow-up on Virtual Requests
- Assists in ad-hoc reports special projects as needed
- Trains, coaches or guides other administrative staff when required

**Qualifications**:

- Previous office administration experience preferably within a large and complex financial services or similar organization
- Highly proficient in Microsoft Office
- Consistently demonstrates clear and concise written and verbal communication skills
- Demonstrated ability to quickly gain command of new systems
- Self-motivated and detail oriented
- Fluency in English and German language is a must; French language skills are beneficial

**Education**:

- Bachelor's/University degree or equivalent experience**Job Family Group**:
Business Strategy, Management & Administration
- **Job Family**:
Administrative Support
- **Time Type**:
Full time-
- View Citi’s _EEO Policy Statement_ and the _Know Your Rights_ poster._

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