Senior Executive Assistant
Vor 3 Tagen
Title: Senior Executive Assistant / Markets Team Assistante Business: Markets Division: ICG Officer Title: Senior EA C-Grade: A05 Location: Frankfurt Legal Entity: Citi Global Markets Europe AG - Germany Role posed until 11th of July. The Senior Executive Assistant works in a Markets Team Assistant role who performs Office Management tasks and provides support to another individual or group of individuals by handling administrative processes, correspondence, managing calendars and appointments, arranging conferences and conference calls, making travel arrangements and expenses. **Key Responsibilities**: - Support Markets Team with Office Management tasks - Manage day to day calendar(s) of senior team members - Coordinate all aspects of senior manager appointments, meetings, receptions and conference calls - Prepare and review materials and correspondence for (international) meetings - Assist with creation/modification of presentations, spreadsheets, and other various documents - Coordinate travel arrangements; prepare and distribute schedules/agendas for travel - Prepare, reconcile, and track expense reports through Travel and Entertainment Expense system - Requesting and tracking of Compliance, budget, or visa approvals for the team - Order supplies and process invoices through Procure to Pay system - Process and follow-up on Virtual Requests - Establish and maintain administrative processes and controls which ensure availability of information as well as document storage and retrieval - Responsible for On - and Offboarding process as well as desk seating plan - Assist in ad-hoc reports and special projects as needed - Ensure holiday coverage for other Markets Assistants - Train, coach or guide other administrative staff when required **Qualifications**: - Previous office administration experience preferably within a large and complex organization in financial services or similar - Highly proficient in Microsoft Office, esp. PowerPoint, Word, Excel - Clear and concise written and verbal communication skills in German and English language - Demonstrate ability to quickly gain command of new systems - Self-motivated and detail oriented - Enjoys working in a team of multiple stakeholders - **Job Family Group**: Business Strategy, Management & Administration - **Job Family**: Administrative Support - **Time Type**: Full time - Citi is an equal opportunity and affirmative action employer. Qualified applicants will receive consideration without regard to their race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. View the "**EEO is the Law**" poster. View the **EEO is the Law Supplement**. View the **EEO Policy Statement**. View the **Pay Transparency Posting
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