Interim Executive Assistant to CEO

vor 1 Tag

Hamburg, Deutschland Marquard & Bahls AG Vollzeit

Temporary, Full or part-time - Hamburg

**What You’ll Do**

We are seeking an **Interim Executive Assistant to the CEO (m/w/d)** for a **12-14 month period of parental leave cover, with a potential extension depending on business needs.**

Your responsibilities will include:

- **Coordinate and optimize** the CEO’s schedule, meetings, global travel, and events
- **Act as a trusted liaison** between the CEO and internal/external stakeholders, maintaining clear and professional communication at all times
- **Oversee day-to-day office operations**, including process coordination, service provider management, and visitor engagement
- **Support the planning and execution** of internal and external corporate events that strengthen our company culture and brand
- **Contribute to internal communications**, assisting with announcements, intranet content, and other corporate messages where needed

**Qualifications**

We’re looking for a highly organized, confident professional who thrives in a dynamic, fast-paced environment.

You should bring:

- **5-10 years of experience** in executive assistance, office management, or project coordination
- A **completed degree or commercial education** (ideally with a strong academic background)
- **Experience in larger corporate or international settings**:

- you know how to navigate complexity and cross-cultural collaboration
- **Outstanding communication skills** in English & German (fluent/negotiation level)
- The ability to **set priorities, make decisions, and manage multiple tasks** under time pressure with composure and accuracy
- A natural sense of **organization, accountability, and teamwork**, paired with a polished, professional demeanor
- **Excellent time management** and a strong **hands-on mentality -**you make things happen

**Why us?**

At Marquard & Bahls, you will be part of a globally active, forward-looking organization that values reliability, trust, and initiative. In this interim role, you will experience:

- A **dynamic and international environment**where professionalism and collaboration go hand in hand
- A **diverse range of responsibilities**, from calendar and travel management to event coordination and communication support - no two days are the same
- A culture that combines **structure and agility**, valuing people who take ownership, stay curious, and bring a positive attitude to every task
- **A modern, supportive workplace** with short communication paths, mutual respect, and a strong sense of teamwork

**Interested?**

Art der Stelle: Vollzeit, Teilzeit, Befristeter Vertrag
Vertragsdauer: 13 Monate

Gehalt: ab 6.000,00€ pro Monat

Arbeitsort: Vor Ort

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