HR Payroll and Pension Scheme Manager
vor 4 Wochen
EMBL is seeking a highly skilled and experienced HR Payroll and Pension Scheme Manager to join our team. As a key member of our Human Resources department, you will be responsible for managing the full cycle of HR payroll functions, ensuring compliance with EMBL Staff Rules and Regulations.
Key Responsibilities:- Manage payroll and ERP system, ensuring accuracy and quality in five payroll areas (Germany, France, Italy, Spain, and UK).
- Analyse and address payroll and related social security matters, ensuring entitlements are correctly maintained and processed in the ERP system.
- Provide advice on payroll-related technical issues and propose alternative options for their viable resolution.
- Produce standard reports and statistics related to payroll and social security.
- Point of contact for ERP updates/modifications/development under the area of responsibility.
- Prepare and implement annual salary/stipend/pension increases as approved by Council.
- Ensure leave management and EMBL official holidays are updated in the system as appropriate.
- Prepare and disseminate annual payroll calendar.
- Monitor changes in applicable kindergarten and apprentice fees and ensure ERP is updated as appropriate.
- Provide advice, interpretation, and application of policies, rules, and regulations with respect to the EMBL pension scheme.
- Process leaving actions, including end-of-contract payments and salary advances.
- Draft audit responses to payroll-related queries.
- Produce documentation on procedures and identify streamlining opportunities related to payroll, pension scheme, or related ERP modules.
- Provide on-the-job training on matters pertaining to ERP data maintenance and pension scheme.
- Refer to relevant focal points on matters pertaining to German social security and update SAP as appropriate.
- At least five years of relevant HR experience in areas of responsibility, knowledge of payroll processes and procedures, and in-depth understanding of and extensive experience with ERP systems.
- Experience in Human Resources Management with sound understanding of social security systems and application of Staff Rules and Regulations is highly desirable.
- University degree in Human Resources Management, Business Administration, Accounting/Finance, or other relevant disciplines or extensive and relevant experience as well as extensive relevant training/certification.
- Fluency in oral and written English is required; German language knowledge is an advantage.
- Knowledge of the German Social Security system is an advantage.
- A conscientious attitude, high numerical accuracy, ability to analyse complicated matters, and problem-solving skills.
- Ability to prioritise tasks, work independently, and seek guidance when required.
- Ability to work and deliver quality results under pressure and with tight deadlines.
- Strong communication, interpersonal skills, and customer orientation, providing a high-level professional service to all EMBL personnel.
- Excellent computer skills, knowledge of Microsoft Office, especially Excel.
- Confident to challenge established ways of working and develop new practices appropriate to the organisation's future challenges.
- Ability to present information or draft materials in a clear and concise manner.
- Ability to deliver training sessions.
EMBL is an equal opportunities employer and welcomes applications from all qualified candidates. We offer a competitive salary and benefits package, as well as opportunities for professional growth and development. If you are a motivated and experienced professional looking for a new challenge, please submit your application.
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