Executive Assistant to the CIO

Vor 6 Tagen

Bad Homburg vor der Höhe, Hessen, Deutschland FRESENIUS_KABI Vollzeit
About the Role

We are seeking a highly skilled and proactive Executive Assistant to support our Chief Information Officer (CIO) in driving strategic IT initiatives and ensuring smooth operations across the organization.

Key Responsibilities
  • Executive Support: Provide exceptional administrative support to the CIO, including calendar management, meeting coordination, and task prioritization.
  • Central Point of Contact: Serve as the primary liaison between the CIO, employees, and external stakeholders, ensuring seamless communication and information flow.
  • Office Management: Oversee administrative processes, including procurement, onboarding/offboarding, and day-to-day operations.
  • Communication Interface: Assist in preparing and disseminating internal communications, such as company-wide announcements and regular newsletters.
  • Event & Meeting Management: Coordinate, organize, and support internal and external meetings, workshops, and events, including logistical arrangements and follow-up actions.
  • Project Support: Provide data for reporting purposes and assist with monthly and annual financial forecasting as needed.
  • Ad-hoc Responsibilities: Be prepared to tackle unexpected tasks and ensure the team and organization run smoothly.
Requirements
  • Education: Completed vocational training in business administration, IT, or a related field.
  • Communication Skills: Strong verbal and written communication skills in English and German, with the ability to convey information clearly and effectively across all levels.
  • Technical Proficiency: Solid experience with MS Office, particularly in Word, Excel, and PowerPoint.
  • Organizational Savvy: Proven ability to multitask, manage tasks and schedules, and maintain a high level of organization.
  • Interpersonal Skills: Confident and diplomatic in interactions, with the ability to navigate and manage relationships with stakeholders at all levels.
  • Flexibility & Adaptability: Willingness to travel (approximately once per quarter for 3-4 days) and adjust to varying schedules and priorities as needed.
  • Problem-Solving: Resourceful and able to find solutions and overcome obstacles independently.
  • Confidentiality: Understanding of the importance of discretion and ability to maintain confidentiality in all matters.
  • Motivation & Growth Mindset: Eager to learn and develop skills, with a willingness to take on additional responsibilities and contribute to the organization's success.

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