Document Management Specialist for Energy Sector

vor 3 Wochen


Bayreuth, Bayern, Deutschland Prysmian Group Vollzeit

Job Overview:

Prysmian Group is seeking a skilled Document Management Specialist to join our team in the Energy sector. This is a challenging role that requires strong organizational and analytical skills, as well as a deep understanding of document control processes.

Salary:

The estimated salary for this position is €50,000 - €60,000 per annum, depending on experience and qualifications.

Job Description:

As a Document Management Specialist, you will be responsible for supporting the analysis, organization, and management of Document Management processes and activities. This will involve controlling and monitoring related tasks, ensuring maintenance and compliance across the company.

You will also be responsible for ensuring knowledge transfer and preservation of Document Management matters across the group in line with Company best practices.

Key Responsibilities:

  • Providing specialist document control support on a daily basis.
  • Providing training in the use of SharePoint and assistance with the use of other business packages.
  • Formatting documents and ensuring documents conform to company standards.
  • Create and maintain shared folders with suppliers / clients and grand & manage the users permissions
  • Issuing document numbers from the Master Document Register (MDR).
  • Controlling the creation, review and distribution internally of documents through the document life cycle.
  • Control and monitoring Client Approval Process and Document submission to Client.
  • Support in defining, organizing and managing the Final Project documents Handover to Client.
  • Help Desk support about the Document Management Tools in use.
  • Organize Document Register and Master Data Lists activities.
  • Ensuring that documents are transmitted in a controlled manner to clients and 3rd parties.
  • Tracking document status and timescales for documents issued to clients for review.
  • Ensuring the MDR is kept up to date with changes to document names and revision status.
  • Uploading and referencing documents into the company SharePoint system.
  • Actively participate in team meetings and provide updates on document approval/review.
  • Promote good relations with client/3rd party Document Controllers.

Required Skills and Qualifications:

  • Excellent working knowledge of all Microsoft Office Applications
  • Advanced knowledge of Adobe Acrobat
  • German native speaker / fluent in English
  • Bachelor Degree

Benefits:

Prysmian Group offers a competitive salary and benefits package, including a generous holiday allowance and opportunities for professional development.

Others:

As a Document Management Specialist, you will be working in a fast-paced environment that requires strong organizational and analytical skills. You must be able to operate pro-actively and autonomously with an attention to detail, and have the ability to function well under pressure.

If you are a motivated and experienced professional with a passion for document management, we encourage you to apply for this exciting opportunity.



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