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Document Management Specialist
vor 4 Wochen
**Document Management Specialist**
At Prysmian Group, we are seeking a skilled Document Management Specialist to join our team. The successful candidate will be responsible for analyzing, organizing, and managing Document Management processes and activities, ensuring compliance across the company.
**Key Responsibilities:**
- Provide specialist document control support on a daily basis.
- Provide training in the use of SharePoint and assistance with the use of other business packages.
- Format documents and ensure they conform to company standards.
- Create and maintain shared folders with suppliers / clients and manage user permissions.
- Issue document numbers from the Master Document Register (MDR).
- Control the creation, review, and distribution of documents through the document life cycle.
- Monitor the Client Approval Process and document submission to Client.
- Support in defining, organizing, and managing the Final Project documents Handover to Client.
- Provide Help Desk support for Document Management Tools in use.
- Organize Document Register and Master Data Lists activities.
- Ensure documents are transmitted in a controlled manner to clients and 3rd parties.
- Track document status and timescales for documents issued to clients for review.
- Ensure the MDR is kept up to date with changes to document names and revision status.
- Upload and reference documents into the company SharePoint system.
- Participate in team meetings and provide updates on document approval/review.
- Promote good relations with client/3rd party Document Controllers.
