Administrative Assistant
vor 4 Wochen
Position Overview:
We are seeking a dedicated **Administrative Assistant** to support our department with various administrative functions. The ideal candidate will be responsible for a range of tasks that ensure smooth operations within the department.
Key Responsibilities:- Conduct general office duties including managing correspondence, handling phone inquiries, processing mail, and overseeing the procurement of office materials.
- Assist in financial oversight by managing budgets and tracking departmental expenditures.
- Recruit and oversee student assistants, research aides, and tutors.
- Prepare and manage procurement documentation efficiently.
- Coordinate travel arrangements and process reimbursement requests.
- Organize departmental events such as guest lectures and workshops to enhance academic engagement.
- Utilize planning software to schedule and manage teaching activities within the department.
- Monitor teaching workloads and provide a comprehensive overview for departmental review.
- Serve as the primary contact for liaising with the dean's office and university administration regarding departmental issues.
- Completion of a commercial apprenticeship, preferably in office management or a related field.
- Proficient in English, both written and spoken, with a willingness to engage in English communication.
- Basic proficiency in IT, particularly with MS Office applications.
- Familiarity with procurement regulations is advantageous.
- Demonstrated responsibility, commitment, strong organizational skills, and excellent communication abilities are essential.
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