Administrative Officer
Vor 4 Tagen
Embl-Ebi is seeking an experienced Administrative Officer to join our team. As an Administrative Officer, you will be responsible for providing administrative support to the Scientific Visitor Programme, ensuring the smooth operation of the programme and providing excellent customer service to our visitors.
Key Responsibilities:- Assume primary responsibility for the scientific visit cycle of academics and industry visitors, including visitor registration, check-in procedures, and sourcing IT access.
- Liaise closely with Human Resources, hosting group/team leaders, and Unit/Site administrators to ensure visitor information is complete and visitor status is appropriate.
- Actively participate and facilitate the EMBL wide ERP transition from SAP to Workday, and appropriately transfer and implement visitor workflows through Workday.
- Provide bespoke advice on issues relevant to facilitating scientific stay at EMBL, including housing, transport, and schooling/childcare options.
- Collect and prepare annual scientific visitor statistics from across EMBL to be submitted towards Annual report, Council meetings, etc.
- Compile minutes and summarise discussions from the quarterly Course and Conference Committee meeting.
- Fulfil other administrative duties to support the EICAT Head of External Scientific Training in ensuring the functioning of the department.
- A University degree in administration and/or relevant experience in project/programme management.
- High level of service-orientation and intercultural/emotional intelligence.
- Ability to communicate effectively across hierarchies and stakeholders in an international organisation.
- Strong organisational skills with meticulous attention to meeting deadlines.
- Willingness to learn and progressively assume responsibilities.
- Open-minded, friendly, and collaborative mindset when interacting with various stakeholders.
- Team-player.
- Excellent professional fluency in English.
- Contract duration: 3 years.
- Grading: Grade 4 or 5 depending on experience and qualifications.
- Monthly salary starting at €3,607 or €3,925 after tax but excl. pension & insurances + benefits.
-
Administrative Officer
Vor 5 Tagen
Heidelberg, Baden-Württemberg, Deutschland Embl-Ebi VollzeitAbout the RoleWe are seeking an experienced Administrative Officer to join our team at Embl-Ebi. As a key member of our Scientific Visitor Programme, you will be responsible for providing administrative support to our visiting scientists and researchers.Key ResponsibilitiesManage the scientific visit cycle of academics and industry visitors, including query...
-
Administrative Officer
Vor 5 Tagen
Heidelberg, Baden-Württemberg, Deutschland Embl-Ebi VollzeitAbout the RoleWe are seeking an experienced Administrative Officer to join our team at Embl-Ebi. As a key member of our Scientific Visitor Programme, you will be responsible for providing administrative support to our visiting scientists and researchers.Key ResponsibilitiesManage the scientific visit cycle of academics and industry visitors, including query...
-
Chief Administrative Officer
vor 1 Monat
Heidelberg, Baden-Württemberg, Deutschland EMBL VollzeitPosition Overview This role presents an exciting opportunity within a dynamic and complex international organization. The Chief Operating Officer (COO) will report directly to the Director General and will possess significant delegated authority and autonomy within EMBL's matrix management framework. The COO will be responsible for overseeing EMBL's...
-
Administrative Officer to Staff Association
Vor 4 Tagen
Heidelberg, Baden-Württemberg, Deutschland EMBL VollzeitJob SummaryWe are seeking a highly organized and detail-oriented Administrative Officer to join our team at EMBL. The successful candidate will provide administrative support to the Staff Association, coordinating meetings, events, and activities across multiple sites.Key ResponsibilitiesCoordinate committee and working group meetings, including...
-
Administrative Officer to Staff Association
Vor 4 Tagen
Heidelberg, Baden-Württemberg, Deutschland EMBL VollzeitJob SummaryWe are seeking a highly organized and detail-oriented Administrative Officer to join our team at EMBL. The successful candidate will provide administrative support to the Staff Association, coordinating meetings, events, and activities across multiple sites.Key ResponsibilitiesCoordinate committee and working group meetings, including...
-
Administrative Officer to Staff Association
Vor 6 Tagen
Heidelberg, Baden-Württemberg, Deutschland EMBL VollzeitJob SummaryWe are seeking a highly organized and detail-oriented Administrative Officer to join our team at EMBL. As the primary point of contact for the Staff Association, you will be responsible for coordinating meetings, events, and administrative tasks to support the association's activities.Key ResponsibilitiesCoordinate committee and working group...
-
Administrative Officer to Staff Association
Vor 6 Tagen
Heidelberg, Baden-Württemberg, Deutschland EMBL VollzeitJob SummaryWe are seeking a highly organized and detail-oriented Administrative Officer to join our team at EMBL. As the primary point of contact for the Staff Association, you will be responsible for coordinating meetings, events, and administrative tasks to support the association's activities.Key ResponsibilitiesCoordinate committee and working group...
-
Administrative Officer to Staff Association
vor 1 Woche
Heidelberg, Baden-Württemberg, Deutschland EMBL VollzeitJob SummaryWe are seeking a highly organized and detail-oriented Administrative Officer to support the Staff Association at EMBL. The successful candidate will provide administrative and logistical support to the Staff Association and its committee, ensuring the smooth execution of their activities.Key ResponsibilitiesCoordinate meetings, including...
-
Administrative Officer to Staff Association
vor 1 Woche
Heidelberg, Baden-Württemberg, Deutschland EMBL VollzeitJob SummaryWe are seeking a highly organized and detail-oriented Administrative Officer to support the Staff Association at EMBL. The successful candidate will provide administrative and logistical support to the Staff Association and its committee, ensuring the smooth execution of their activities.Key ResponsibilitiesCoordinate meetings, including...
-
Administrative Officer to the Staff Association
vor 3 Wochen
Heidelberg, Baden-Württemberg, Deutschland EMBL VollzeitJob SummaryThe Administrative Officer to the Staff Association will provide administrative and logistical support to the Staff Association and its committee activities across EMBL sites. This role will involve coordination tasks, financial administration, and providing administrative support to the Staff Association and its committee.Key...
-
HR Administrative Specialist
vor 2 Wochen
Heidelberg, Baden-Württemberg, Deutschland Klinik für Allgemeine Innere Medizin und Psychosomatik VollzeitJoin our esteemed team at Klinik für Allgemeine Innere Medizin und Psychosomatik as an Administrative Coordinator:Developing and managing job postings, handling incoming applications, and scheduling interviewsAssisting in the recruitment process for new team membersWorking closely with the Human Resources department, personnel management, and IT...
-
HR Administrative Specialist
vor 1 Monat
Heidelberg, Baden-Württemberg, Deutschland Klinik für Allgemeine Innere Medizin und Psychosomatik VollzeitJoin our esteemed team at Klinik für Allgemeine Innere Medizin und Psychosomatik as an Administrative Coordinator:Developing and managing job postings, handling incoming applications, and scheduling interviewsAssisting in the recruitment process for new team membersWorking closely with the Human Resources department, personnel management, and IT...
-
Administrative Officer
vor 1 Woche
Heidelberg, Baden-Württemberg, Deutschland Embl-Ebi VollzeitAbout the RoleWe are seeking an experienced Administrative Officer to join our team at EMBL-Ebi as an Administrative Officer - Scientific Visitor Programme. The successful candidate will be responsible for providing administrative support to the Scientific Visitor Programme, including managing visitor information, facilitating the EMBL wide ERP transition,...
-
Administrative Officer
vor 1 Woche
Heidelberg, Baden-Württemberg, Deutschland Embl-Ebi VollzeitAbout the RoleWe are seeking an experienced Administrative Officer to join our team at EMBL-Ebi as an Administrative Officer - Scientific Visitor Programme. The successful candidate will be responsible for providing administrative support to the Scientific Visitor Programme, including managing visitor information, facilitating the EMBL wide ERP transition,...
-
Administrative Officer
vor 3 Wochen
Heidelberg, Baden-Württemberg, Deutschland Embl-Ebi VollzeitAbout the RoleWe are seeking an experienced Administrative Officer to join our team at EMBL-EBI. The successful candidate will be responsible for providing administrative support to the Scientific Visitor Programme, ensuring the smooth operation of the programme and providing excellent customer service to our visitors.Key ResponsibilitiesVisitor...
-
Administrative Officer
vor 2 Wochen
Heidelberg, Baden-Württemberg, Deutschland Embl-Ebi VollzeitAbout the RoleWe are seeking an experienced Administrative Officer to join our team at EMBL-EBI. The successful candidate will be responsible for providing administrative support to the Scientific Visitor Programme, ensuring the smooth operation of the programme and providing excellent customer service to our visitors.Key ResponsibilitiesVisitor...
-
Administrative Officer
vor 2 Wochen
Heidelberg, Baden-Württemberg, Deutschland Embl-Ebi VollzeitAbout the RoleWe are seeking an experienced Administrative Officer to join our team at EMBL-EBI. The successful candidate will be responsible for providing administrative support to the Scientific Visitor Programme, ensuring the smooth operation of the programme and providing excellent customer service to our visitors.Key ResponsibilitiesVisitor...
-
Administrative Officer to the Staff Association
vor 2 Wochen
Heidelberg, Baden-Württemberg, Deutschland EMBL VollzeitJob SummaryThe Administrative Officer to the Staff Association will provide administrative and logistical support to the Staff Association and its committee activities across EMBL sites. This role will involve coordination tasks, financial administration, and providing administrative support to the Staff Association and its committee.Key...
-
Administrative Officer to the Staff Association
vor 2 Wochen
Heidelberg, Baden-Württemberg, Deutschland EMBL VollzeitJob SummaryThe Administrative Officer to the Staff Association will provide administrative and logistical support to the Staff Association and its committee activities across EMBL sites. This role will involve coordination tasks, financial administration, and providing administrative support to the Staff Association and its committee.Key...
-
Administrative Officer to the Staff Association
vor 3 Wochen
Heidelberg, Baden-Württemberg, Deutschland EMBL VollzeitJob SummaryWe are seeking a highly organized and detail-oriented Administrative Officer to provide support to the Staff Association at EMBL. The successful candidate will be responsible for coordinating meetings, managing budgets, and providing administrative support to the Staff Association committee.Key ResponsibilitiesCoordinate meetings and events for...
