Aktuelle Jobs im Zusammenhang mit Administrative Officer - Heidelberg, Baden-Württemberg - Embl-Ebi
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Administrative Officer
vor 1 Monat
Heidelberg, Baden-Württemberg, Deutschland Embl-Ebi VollzeitJob Title: Administrative OfficerEmbl-Ebi is seeking an experienced Administrative Officer to join our team. As an Administrative Officer, you will be responsible for providing administrative support to the Scientific Visitor Programme, ensuring the smooth operation of the programme and providing excellent customer service to our visitors.Key...
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Administrative Officer
vor 1 Monat
Heidelberg, Baden-Württemberg, Deutschland Embl-Ebi VollzeitJob Title: Administrative OfficerEmbl-Ebi is seeking an experienced Administrative Officer to join our team. As an Administrative Officer, you will be responsible for providing administrative support to the Scientific Visitor Programme, ensuring the smooth operation of the programme and providing excellent customer service to our visitors.Key...
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Administrative Officer
vor 1 Monat
Heidelberg, Baden-Württemberg, Deutschland Embl-Ebi VollzeitAbout the RoleWe are seeking an experienced Administrative Officer to join our team at Embl-Ebi. As an Administrative Officer, you will be responsible for providing administrative support to the Scientific Visitor Programme, ensuring the smooth operation of the programme and providing excellent customer service to our visitors.Key ResponsibilitiesAssume...
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Administrative Officer
vor 1 Monat
Heidelberg, Baden-Württemberg, Deutschland Embl-Ebi VollzeitAbout the RoleWe are seeking an experienced Administrative Officer to join our team at Embl-Ebi. As an Administrative Officer, you will be responsible for providing administrative support to the Scientific Visitor Programme, ensuring the smooth operation of the programme and providing excellent customer service to our visitors.Key ResponsibilitiesAssume...
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Administrative Officer to Staff Association
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Administrative Officer to Staff Association
vor 1 Monat
Heidelberg, Baden-Württemberg, Deutschland EMBL VollzeitJob SummaryWe are seeking a highly organized and detail-oriented Administrative Officer to join our team at EMBL. As the primary point of contact for the Staff Association, you will be responsible for coordinating meetings, events, and administrative tasks to support the association's activities.Key ResponsibilitiesCoordinate committee and working group...
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Administrative Officer to Staff Association
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Heidelberg, Baden-Württemberg, Deutschland EMBL VollzeitJob SummaryWe are seeking a highly organized and detail-oriented Administrative Officer to join our team at EMBL. As the primary point of contact for the Staff Association, you will be responsible for coordinating meetings, events, and administrative tasks to support the association's activities.Key ResponsibilitiesCoordinate committee and working group...
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Administrative Officer to Staff Association
vor 4 Wochen
Heidelberg, Baden-Württemberg, Deutschland EMBL VollzeitJob SummaryWe are seeking a highly organized and detail-oriented Administrative Officer to join our team at EMBL. As the primary point of contact for the Staff Association, you will be responsible for coordinating meetings, events, and administrative tasks to support the association's activities.Key ResponsibilitiesCoordinate committee and working group...
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Administrative Officer
vor 3 Wochen
Heidelberg, Baden-Württemberg, Deutschland Embl-Ebi VollzeitJob SummaryWe are seeking an experienced Administrative Officer to join our team at Embl-Ebi. The successful candidate will be responsible for providing administrative support to the Scientific Visitor Programme, including managing visitor information, facilitating the EMBL wide ERP transition, and providing advice on issues related to facilitating...
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Administrative Officer
vor 3 Wochen
Heidelberg, Baden-Württemberg, Deutschland Embl-Ebi VollzeitJob SummaryWe are seeking an experienced Administrative Officer to join our team at Embl-Ebi. The successful candidate will be responsible for providing administrative support to the Scientific Visitor Programme, including managing visitor information, facilitating the EMBL wide ERP transition, and providing advice on issues related to facilitating...
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Administrative Officer to Staff Association
vor 4 Wochen
Heidelberg, Baden-Württemberg, Deutschland EMBL VollzeitJob SummaryWe are seeking a highly organized and detail-oriented Administrative Officer to join our team at EMBL. As the primary point of contact for the Staff Association, you will be responsible for coordinating various tasks and activities to ensure the smooth operation of the association.Key ResponsibilitiesCoordinate committee and working group...
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Administrative Officer to Staff Association
vor 4 Wochen
Heidelberg, Baden-Württemberg, Deutschland EMBL VollzeitJob SummaryWe are seeking a highly organized and detail-oriented Administrative Officer to join our team at EMBL. As the primary point of contact for the Staff Association, you will be responsible for coordinating various tasks and activities to ensure the smooth operation of the association.Key ResponsibilitiesCoordinate committee and working group...
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Administrative Officer
vor 1 Woche
Heidelberg, Baden-Württemberg, Deutschland Embl-Ebi VollzeitAbout the RoleThe Scientific Visitor Programme is seeking an Administrative Officer to join our team. As an Administrative Officer, you will be responsible for providing administrative support to the Scientific Visitor Programme Lead and the Head of External Scientific Training.Key ResponsibilitiesAssume primary responsibility for the scientific visit cycle...
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Administrative Officer
vor 1 Woche
Heidelberg, Baden-Württemberg, Deutschland Embl-Ebi VollzeitJob SummaryThe Administrative Officer - Scientific Visitor Programme will be responsible for providing administrative support to the Scientific Visitor Programme at Embl-Ebi. This includes managing the scientific visit cycle, liaising with HR and other stakeholders, and facilitating the transition to Workday.Key ResponsibilitiesManage the scientific visit...
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Administrative Officer
vor 2 Wochen
Heidelberg, Baden-Württemberg, Deutschland Embl-Ebi VollzeitAbout the RoleThe Scientific Visitor Programme Lead is responsible for the day-to-day management of the Scientific Visitor Programme at EMBL. This includes coordinating the visit cycle of academics and industry visitors, liaising with Human Resources and hosting group/team leaders, and facilitating the EMBL wide ERP transition from SAP to Workday.Key...
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Administrativer Mitarbeiter
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Heidelberg, Baden-Württemberg, Deutschland DIS AG VollzeitIhre AufgabenErstellung von Dienstplänen für MitarbeiterUnterstützung in der AbrechnungBeantwortung von Anfragen und Kommunikation mit KollegenVerwaltung von Büromaterial und BestellungenStammdatenpflege und administrative TätigkeitenIhr ProfilAbgeschlossene kaufmännische Berufsausbildung oder vergleichbare QualifikationGute Kenntnisse in der...
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Administrativer Mitarbeiter
vor 1 Woche
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Administrative Assistant
vor 3 Wochen
Heidelberg, Baden-Württemberg, Deutschland DIS AG VollzeitIhre AufgabenSie sind für die Organisation und Verwaltung von Terminen, Besprechungen und Veranstaltungen verantwortlich Sie kümmern sich um die Bearbeitung der eingehenden und ausgehenden Korrespondenz, einschließlich E-Mails, Telefonanrufe und PostMithilfe bei der Organisation von internen/externen Veranstaltungen oder Kontakten und Kooperationen mit...
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Administrative Assistant
vor 3 Wochen
Heidelberg, Baden-Württemberg, Deutschland DIS AG VollzeitIhre AufgabenSie sind für die Organisation und Verwaltung von Terminen, Besprechungen und Veranstaltungen verantwortlich Sie kümmern sich um die Bearbeitung der eingehenden und ausgehenden Korrespondenz, einschließlich E-Mails, Telefonanrufe und PostMithilfe bei der Organisation von internen/externen Veranstaltungen oder Kontakten und Kooperationen mit...
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Administrative Assistant
vor 4 Wochen
Heidelberg, Baden-Württemberg, Deutschland DIS AG VollzeitIhre AufgabenSie sind für die Organisation und Verwaltung von Terminen, Besprechungen und Veranstaltungen verantwortlich Sie kümmern sich um die Bearbeitung der eingehenden und ausgehenden Korrespondenz, einschließlich E-Mails, Telefonanrufe und PostMithilfe bei der Organisation von internen/externen Veranstaltungen oder Kontakten und Kooperationen mit...
Administrative Officer
vor 2 Monaten
We are seeking an experienced Administrative Officer to join our team at EMBL-EBI. The successful candidate will be responsible for providing administrative support to the Scientific Visitor Programme, ensuring the smooth operation of the programme and providing excellent customer service to our visitors.
Key Responsibilities- Visitor Management
- Manage the scientific visit cycle of academics and industry visitors, including query handling, registration, check-in procedures, and sourcing IT access.
- Liaise with Human Resources, hosting group/team leaders, and Unit/Site administrators to ensure visitor information is complete and visitor status is appropriate.
- Fellowships Management
- Assist the Scientific Visitor Programme Lead in implementing short-term scientific visitor fellowship schemes offered by EMBL.
- Provide support to curate applications, organise evaluation/review meetings, and pre- and post-award communications with awardees.
- Communication and Outreach
- Represent the scope, activities, and marketing of the Scientific Visitor Programme at internal and external events.
- Present tours of EMBL's World of Molecular Biology Exhibition to select external visitors.
- Administrative Support
- Provide administrative support to the EICAT Head of External Scientific Training in ensuring the functioning of the department.
- Collect and prepare annual scientific visitor statistics and annual reports on external training and advisory activities.
- A University degree in administration and/or relevant experience in project/programme management.
- High level of service-orientation and intercultural/emotional intelligence.
- Ability to communicate effectively across hierarchies and stakeholders in an international organisation.
- Strong organisational skills with meticulous attention to meeting deadlines.
- Willingness to learn and progressively assume responsibilities.
- Open-minded, friendly, and collaborative mindset when interacting with various stakeholders.
- Team-player.
- Excellent professional fluency in English.
- Project management qualifications/experience.
- Good working knowledge of German.
- Prior experience working for an international/intergovernmental organisation.
