Administrative Officer
Vor 7 Tagen
We are seeking an experienced Administrative Officer to join our team at EMBL-EBI. The successful candidate will be responsible for providing administrative support to the Scientific Visitor Programme, ensuring the smooth operation of the programme and providing excellent customer service to our visitors.
Key Responsibilities- Visitor Management
- Manage the scientific visit cycle of academics and industry visitors, including query handling, registration, check-in procedures, and sourcing IT access.
- Liaise with Human Resources, hosting group/team leaders, and Unit/Site administrators to ensure visitor information is complete and visitor status is appropriate.
- Fellowships Management
- Assist the Scientific Visitor Programme Lead in implementing short-term scientific visitor fellowship schemes offered by EMBL.
- Provide support to curate applications, organise evaluation/review meetings, and pre- and post-award communications with awardees.
- Communication and Outreach
- Represent the scope, activities, and marketing of the Scientific Visitor Programme at internal and external events.
- Present tours of EMBL's World of Molecular Biology Exhibition to select external visitors.
- Administrative Support
- Provide administrative support to the EICAT Head of External Scientific Training in ensuring the functioning of the department.
- Collect and prepare annual scientific visitor statistics and annual reports on external training and advisory activities.
- A University degree in administration and/or relevant experience in project/programme management.
- High level of service-orientation and intercultural/emotional intelligence.
- Ability to communicate effectively across hierarchies and stakeholders in an international organisation.
- Strong organisational skills with meticulous attention to meeting deadlines.
- Willingness to learn and progressively assume responsibilities.
- Open-minded, friendly, and collaborative mindset when interacting with various stakeholders.
- Team-player.
- Excellent professional fluency in English.
- Contract duration: 3 years.
- Grading: Grade 4 or 5 depending on experience and qualifications.
- Monthly salary starting at €3,607 or €3,925 after tax but excl. pension & insurances + benefits.
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