Executive Assistant to Founders
Vor 2 Tagen
Cognigy is a pioneering force in the customer service industry, leveraging cutting-edge AI technology to deliver unparalleled service experiences. Our award-winning solution empowers businesses to provide instant, personalized, and multilingual support across various channels.
Our team of skilled professionals is dedicated to shaping the future of customer service, driving customer satisfaction, and supporting employees in real-time. We're now seeking a highly skilled and experienced Personal Assistant to join our global team.
Your New RoleWe're looking for a seasoned and dedicated Personal Assistant to provide comprehensive support to our two founders. This role is crucial to the smooth operation of the company, ensuring the CEOs' and COO's focus remains on driving the business forward without distractions.
The ideal candidate will be experienced, professional, creative, and adept at handling a wide range of responsibilities with discretion and efficiency. Key responsibilities include:
- Calendar Management: Effectively manage the founders' schedules, including scheduling meetings, coordinating appointments, and proactively resolving conflicts.
- Travel Coordination: Arrange all travel logistics for the founders, including flights, accommodations, transportation, and itinerary planning. Ensure travel plans are seamless and optimized for efficiency.
- Administrative Support: Handle various administrative tasks such as drafting correspondence, answering emails, managing expenses, and maintaining organizational systems.
- Board Pack Preparation: Assist in the preparation of board packs and presentations for board meetings, ensuring accuracy, completeness, and timeliness.
- Investor Relations Support: Collaborate with the founders in managing communications with investors, preparing materials for investor meetings, and assisting with investor-related events or presentations.
- Problem Solving: Act as a proactive problem-solver, anticipating the founders' needs and addressing any issues or challenges that may arise in a timely and effective manner.
To be successful in this role, you'll need:
- Minimum of 8 years of experience as a personal assistant or executive assistant, preferably in a fast-paced start-up environment or similar setting.
- Exceptional organizational skills and attention to detail.
- Strong communication and interpersonal skills, with the ability to interact effectively with individuals at all levels.
- Proven ability to multitask and prioritize tasks in a dynamic environment.
- Discretion and professionalism in handling confidential information.
- Proficiency in Microsoft Office suite and other relevant software applications.
- Flexibility and adaptability to accommodate changing priorities and schedules.
- Bachelor's degree or equivalent experience preferred.
At Cognigy, we offer a unique and dynamic work environment that fosters growth, innovation, and collaboration. Our benefits package includes:
- Attractive and performance-oriented salary
- Company Pension Scheme
- 25 days paid leave, plus 5 floating days, plus public holidays
- Unique opportunity to help build and shape the company, with little hierarchy
- Flexible working options
- Colleague recognition, reward, and celebration events
- Global Employee Assistance Program
- ClassPass membership, giving you access to a variety of fitness and wellness experiences
- Ongoing learning and development opportunities, including LinkedIn Learning
- One paid 'Giving Back Day' each year, so you can volunteer for a charity or community activity of your choice
- Subscription to the Calm app for you plus five friends/family members, giving you access to guided meditation, sleep stories, music, masterclasses, and much more
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