Executive Assistant to the General Manager
vor 4 Wochen
About Amazon Gattendorf GmbH:
We are a pioneering force in the industry, continually pushing the limits of what is possible since our inception in 1995.
We are currently seeking a highly motivated and exceptionally organized Executive Assistant to the General Manager to provide support and collaborate closely with the General Manager at our Fulfillment Center.
Role Overview:
This pivotal position involves a diverse range of daily interactions and responsibilities. You will be tasked with coordinating employee engagement initiatives across the site while managing the associated annual budget.
This dynamic role encourages creativity, allowing you to bring innovative ideas and enjoyable initiatives to fruition in collaboration with our operations teams, enhancing communication within the Fulfillment Center.
Your focus will be on delivering top-notch service to both internal and external stakeholders.
Key Responsibilities:
- Plan, coordinate, and organize onsite employee engagement activities, including competitions, celebrations, and handouts, while managing budgets and timelines throughout the year.
- Design events tailored to the site's requirements, prepare promotional materials, and collaborate with stakeholders to execute and implement site projects.
- Oversee communication channels within the Fulfillment Center, including newsletters, corporate communications, and site-specific message boards and feedback mechanisms.
- Act as the Charity Champion for the site, managing the charity budget and collaborating with central teams to integrate network initiatives alongside local charitable contributions and campaigns.
- Facilitate the network recognition programs onsite for associates, promoting participation among the leadership team and associate population.
- Handle the overall direction and coordination of the leadership team's travel and administrative tasks, including diary management and recording meeting actions, ensuring resolutions are pursued on behalf of the General Manager.
- Work closely with support staff to build, coordinate, and secure robust resources for projects and initiatives.
- Welcome and coordinate visitors on behalf of the General Manager and the leadership team of the Fulfillment Center.
- Demonstrate diary management experience at a Director or Senior Manager level, including arranging travel and conference calls.
- Contribute positively to the company's culture, fostering diversity, equity, and inclusion in the workplace.
Basic Qualifications:
- Proven experience in the key responsibilities outlined above.
- Ability to effectively prioritize and manage multiple assignments while serving as a point of contact for a large team.
- Proficiency in the Microsoft Office Suite (Outlook, PowerPoint, Word, Excel).
- Strong attention to detail and problem-solving capabilities.
- High proficiency in English and German.
Preferred Qualifications:
- Experience in a large-scale, fast-paced, and process-driven environment is advantageous.
- A degree-level qualification or equivalent is preferred.
We look forward to your application, preferably in English.
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