Administrative Specialist

vor 4 Wochen

Grafenwöhr, Bayern, Deutschland U.S. Army Europe and Africa Vollzeit
Administrative Specialist (IT User) - (V780) Location: Grafenwoehr, Germany Job Overview

This position serves as a crucial role in the management of the Employee Occupational Health (OH) Data Management Tracking System. The selected candidate will act as the liaison between the assigned contractor and the Local National (LN) workforce, ensuring efficient communication and data management.

Key Responsibilities

The primary responsibilities include:

  • Data Management: Oversee and maintain an accurate OH Data Management Tracking System, handling a database of approximately 3,000 to 4,000 Local National employees. This involves data entry, updates, and ensuring the integrity of the information.
  • Coordination: Serve as the main point of contact for referrals and various requests, instructing points of contact on scheduling procedures with the contractor. Coordinate medical examination schedules and prepare reports for the Occupational Health Nurse (OHN).
  • Contract Oversight: Monitor contract performance, ensuring compliance with service delivery. Address scheduling issues and maintain detailed records for all Local Nationals in the area of responsibility.
  • Documentation: Process formal communications with contracted clinics, including requests for information and medical recommendations. Prepare monthly summaries of contractor activities for the OHN.
  • Support Functions: Provide administrative support to the OHN, including document preparation, report processing, and managing correspondence. Ensure all materials meet compliance and quality standards.
Qualifications

Applicants should meet the following criteria:

  • Experience in clerical work, data management, or similar roles.
  • Proficiency in office automation tools and basic medical terminology.
  • Language proficiency: English (B2) and German (C1).
Employment Conditions

This is a permanent part-time position requiring 20 hours of work per week. The role may allow for flexible work arrangements, including remote work on an ad-hoc basis.

Benefits

We offer a supportive work environment with:

  • 30 days of annual leave, with additional days for severely handicapped employees.
  • Attractive compensation under German tariff agreements, including vacation and Christmas pay.
  • Access to various social benefits, including a pension scheme and health promotion programs.

Join a global employer committed to cultural diversity and equal opportunities.

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