Administrative Specialist

vor 4 Wochen

Grafenwöhr, Bayern, Deutschland U.S. Army Europe and Africa Vollzeit
Administrative Specialist (IT User) - (V780) Location: Grafenwoehr, Germany Job Overview

This position is a re-announcement of a previous job listing. Applicants must submit a new application as previous submissions are not valid.

Eligibility

This role is open to:
- Current INTERNAL Local National Employees across Germany, including U.S. Air Force and AAFES-Europe personnel.
- EXTERNAL Local National Applicants residing in Germany.

Key Responsibilities

The primary objective of this role is to effectively oversee an accurate Employee Occupational Health (OH) Data Management Tracking System. Responsibilities include:

- **Data Management**: Maintain a precise Employee Occupational Health Data Management Tracking System and operate computer systems to manage data within the designated database. This includes overseeing a database of approximately 3,000 to 4,000 Local National employees.

- **Coordination**: Act as the liaison between the assigned contractor and the Local National workforce. Guide points of contact on scheduling procedures and coordinate medical examination schedules with the contractor.

- **Reporting**: Prepare reports for the Occupational Health Nurse (OHN) regarding the status and quality of occupational health medical surveillance as needed. Ensure compliance with contract performance and address any scheduling issues.

- **Documentation**: Process formal communications with contracted clinics, including requests for information and medical recommendations. Maintain detailed records for all Local National employees and ensure accurate billing practices.

- **Support**: Provide administrative support for the OHN, including the preparation of reports, memoranda, and correspondence. Manage document flow and ensure compliance with correspondence guidelines.

Qualifications

Applicants must meet the following qualifications:
- **Experience**: Minimum of 2 years of relevant experience in clerical work or office automation, along with 1 year of experience in a similar role.
- **Skills**: Proficiency in office automation and basic medical terminology is preferred.
- **Language Proficiency**: English proficiency at level B2 and German proficiency at level C1 are required.

Employment Conditions

This is a permanent part-time position, requiring 20 hours of work per week. Employees may occasionally work remotely for specific assignments or circumstances.

Benefits

We offer a diverse and inclusive work environment with:
- Job security and competitive pay under German tariff agreements.
- 30 days of annual leave, with additional days for severely handicapped employees.
- Vacation and Christmas pay, totaling 13 monthly salaries.
- Various social benefits, including a pension scheme and health promotion programs.

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