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Administrative Coordinator

vor 2 Monaten

Darmstadt, Hessen, Deutschland Thermo Fisher Scientific Vollzeit
Executive Assistant

The Executive Assistant plays a vital role in supporting three EMEA Leaders, ensuring seamless coordination and exceptional service delivery.

Key Responsibilities
  • Calendar Management: Maintain and prioritize the Outlook calendar, utilizing judgment to resolve complex scheduling and planning needs.
  • Collaboration and Communication: Serve as a trusted partner, interacting with senior leaders, contractors, consultants, and vendors to drive results.
  • Travel Coordination: Plan and execute global travel activities, including accommodations and expense tracking, with a focus on accuracy and efficiency.
  • Confidentiality and Documentation: Manage highly sensitive information and documentation with discretion.
  • Initiative and Planning: Proactively anticipate the needs of the leaders and their team, coordinating departmental operating mechanisms and business reviews.
  • Meeting and Event Coordination: Arrange on- and off-site meetings, including reservations, audio/video conferencing, and catering.
  • Data Compilation and Analysis: Assist in gathering and presenting data for analysis and presentation.
  • Key Results and Follow-up: Track and drive completion of key results, following up on outstanding items.
  • Document Creation and Policy Support: Generate confidential documents and materials, and provide information on departmental and company policies.
  • Process Improvement and Team Support: Identify areas for administrative process improvement and engage colleagues in improvement efforts, while supporting the administrative organization.
  • Process invoices and prioritize multiple system requests.