Executive Assistant

vor 7 Monaten

Darmstadt, Deutschland Thermo Fisher Scientific Vollzeit

The Executive Assistant is an essential link in the chain to assist and co-ordinate activities for three EMEA (Europe, Middle East and Africa) Leaders and deliver outstanding service and support, optimising time and efficiency.
- Maintain Outlook calendar and recurring meetings, prioritizing appropriately and using judgment in offering solutions to complex scheduling and planning meeting as needed.
- Serves as a collaborative and thought partner and has frequent contact with other senior leaders within the global organization. Interacts with contractors, consultants and vendors.
- Co-ordinate the support and execution of global travel activities: prepare and coordinate travel, including accommodations, and compile, submit, and track expenses accurately and efficiently.
- Manages highly confidential information and documentation appropriately
- Takes initiative to plan the upcoming needs of the three leaders and their leadership team. This includes the ability to coordinate & complete departmental operating mechanisms, including structuring and collating timely input of content and format for business reviews with the wider global teams.
- Provides meeting and event coordination, on and offsite, including reservations and attendee communication, setting up audio and video conferencing, as well as catering and preparation of meeting and program materials. Will be encouraged to travel /attend meetings in a coordinator role (15%-20% of time).
- Assists with the compilation of data from various sources, coordinate the data in formats to facilitate analysis and presentation.
- Tracks and helps drive completion of key results, following up on outstanding items.
- Generates and composes confidential, documents and materials and amend as needed.
- Acts as information source on departmental and company policies and procedures.
- Employs innovative, creative and time-tested methods and procedures for duties and assignments and serves as an active member of the administrative organization. Identifies administrative processes requiring improvement and engages process users in improvement efforts.
- Support colleagues as needed; alignment and coordination with colleagues is critical.
- Processes invoices and prioritises multiple system requests (expenses, purchase orders, CDAs, open requisitions).

  • Executive Assistant to Managing Director, Darmstadt

    vor 6 Monaten

    Darmstadt, Deutschland PLU Top Assistant GmbH Vollzeit

    fulltime, direct placement, unlimited working contract with our client We are looking for an Executive Assistant to the Managing Director of an international technology consulting company. (No ANÜ, direct placement and unlimited working contract with our client) In this role you will provide a full range of administrative support to the Managing Director...

  • Executive Assistant

    vor 1 Monat

    Darmstadt, Deutschland Page Personnel Vollzeit

    Executive Assistant (m/w/d) Unterstützung der Geschäftsführung im operativen Tagesgeschäft Terminman...

  • Executive Assistant

    vor 6 Monaten

    Darmstadt, Deutschland Innovative Investment Solutions GmbH Vollzeit

    **Deine Aufgaben** Als Executive Assistant bist Du die rechte Hand des CEO. Du bist ein Allrounder, der unternehmerisch denkt und handelt. Dein Aufgabengebiet ist vielseitig und verantwortungsvoll. Du sammelst Erfahrung in allen Themen, die der CEO betreut, und wirst der Geschäftsführer von morgen. **Das bringst Du mit** - Kaufmännische Ausbildung -...

  • Management Assistant/ Ea to Head of Dach, Darmstadt

    vor 7 Monaten

    Darmstadt, Deutschland PLU Top Assistant GmbH Vollzeit

    fulltime, direct placement, unlimited working contract with our client As the right hand of the Managing Director of the owner-managed tech consulting company in Darmstadt, you will be at the exciting interface to the internal & external international partners and the headquarters. The Executive Assistant will provide a full range of administrative support...

  • Executive Assistant to The CEO

    vor 4 Monaten

    Darmstadt, Deutschland Inheaden GmbH Vollzeit

    **About Inheaden**: **We are a growing Tech startup with offices in Germany, India and the UAE. We are looking for someone with a startup spirit, who wants to join a truly global organization and help build Tech on a global scale. Come, join us and be part of our community.**: **Role Overview**: **As the Executive Assistant to the CEO, you will play a...

  • Executive Assistant to The CEO

    vor 1 Woche

    Darmstadt, Deutschland Fraunhofer-Gesellschaft Vollzeit

    Die Fraunhofer-Gesellschaft betreibt in Deutschland derzeit 76 Institute und Forschungseinrichtungen und ist die weltweit führende Organisation für anwendungsorientierte Forschung. Rund 30 000 Mitarbeitende erarbeiten das jährliche Forschungsvolumen von 2,9 Milliarden Euro. ATHENE ist das größte Forschungszentrum für Cybersicherheit in Europa. Unser...

  • Strategic Executive Assistant

    vor 2 Wochen

    Darmstadt, Deutschland Hottinger, Bruel & Kjaer Vollzeit

    This job will provide you with an opportunity to further your career alongside some of the best and most passionate technology experts from around the world in a leading company within the test, measurement and data analytics industry. You will be a strong contributor collaborating closely with colleagues from various business functions. At HBK, we live up...

  • Direktionsassistenz (m/w/d)

    vor 2 Monaten

    Darmstadt, Deutschland Page Personnel Vollzeit

    Executive Assistant (m/w/d) Unterstützung der Geschäftsführung im operativen Tagesgeschäft Terminman...

  • Working Student-assistant

    vor 7 Monaten

    Darmstadt, Deutschland Merck KGaA Darmstadt Germany Vollzeit

    Work Your Magic with us! Ready to explore, break barriers, and discover more? We know you've got big plans - so do we! Our colleagues across the globe love innovating with science and technology to enrich people's lives with our solutions in Healthcare, Life Science, and Electronics. Together, we dream big and are passionate about caring for our rich mix of...

  • Project Implementation Support Assistant

    vor 7 Monaten

    Darmstadt, Deutschland BS Wutow Vollzeit

    BS Wutow GmbH is your expert in recruitment and placement of professionals and executives in the region of Frankfurt. As a privately owned company in the nationwide scale BS Group, we rely on consistent quality and service orientation in the realization of our individual staffing services. Our client is a major international operation institution. For this...

  • Project Implementation Support Assistant

    vor 7 Monaten

    Darmstadt, Deutschland BS Wutow Vollzeit

    BS Wutow GmbH is your expert in recruitment and placement of professionals and executives in the region of Frankfurt. As a privately owned company in the nationwide scale BS Group, we rely on consistent quality and service orientation in the realization of our individual staffing services. Our client is a major international operation institution. For this...

  • Junior Business Assistant

    vor 2 Monaten

    Darmstadt, Deutschland Inheaden GmbH Vollzeit

    **About Us**: We are a growing Tech startup with offices in Germany, India and the UAE. We are looking for someone with a startup spirit, who wants to join a truly global organization and help build tech on a global scale. Come, join us and be part of our community. **Role Overview**: As a **Junior Business Assistant**, you'll play a key role in keeping...

  • Multifunktionaler Assistent für Wachstum und Betrieb

    vor 2 Wochen

    Darmstadt, Deutschland Exostaff GmbH Vollzeit

    Berufsbezeichnung: Multifunktionaler Assistent für Wachstum und BetriebUnternehmen: Exostaff GmbHStandort: Darmstadt, DeutschlandJob Typ: VollzeitÜber uns: Exostaff GmbH ist ein führender Anbieter spezialisierter Personallösungen im Weltraumbereich und verbindet qualifizierte Fachkräfte mit dynamischen Organisationen. Mit jahrzehntelanger Erfahrung in...

  • Personal Assistant to Director of Administration

    vor 2 Monaten

    Darmstadt, Deutschland EUMETSAT Vollzeit

    **Personal Assistant to Director of Administration** The Personal Assistant gives secretarial and administrative support to the Director of Administration, coordinates secretarial support throughout the Department and is responsible for the organisation of Council meetings and coordination with Heads of Delegations and Council Chairman between Council...