Team Assistant

vor 2 Wochen

Berlin, Deutschland BCG BrightHouse Vollzeit

**TEAM & PROJECT ASSISTANT (f, m, x)**

BrightHouse has been the source and resource of Purpose for more than two decades. Our Berlin office discovers purpose and mobilizes organizations throughout Germany, Central Europe and the
Middle East since 2018. As a business division of the Boston Consulting Group, we strive for the perfect fusion of strategy and creativity. A new way of thinking and working together that has the greatest possible impact for our clients. Blending on-the-ground investigation and deep insights with compelling creative storytelling, we offer the only holistic and impactful system to mobilize large organizations.

**POSITION** **SUMMARY**

You have the opportunity to work directly with our Directors as well as their teams by completing a variety of organizational tasks in a professional way demonstrating ownership and passion. In addition, you will help us coordinate our staffing operations in Germany. This is a full-time role and you will start with a two-year contract (option to move to permanent).

**RESPONSIBILITIES**
- Forward-looking management of calendars for the assigned Directors with an overall understanding of business priorities.
- Planning and scheduling in-person and virtual meetings considering different time zones; proactively following up on requests and rescheduling in case of calendar conflicts
- Arranging business trips; anticipating and coordinating point-to-point travel and logístical needs, including but not limited to directions, commuting time and ground transportation, passport, visa documents, and expense management
- Communicating with clients, other external guests with a high level of professionalism and in a friendly manner while representing the Director, the broader leadership team and

BrightHouse
- Jointly responsible for the supervision and control of the staffing process, work along with

Head of HR Operations on project allocation and capacity planning; tracking of team staffing capacity, in charge of giving staffing information and making staffing request e. g. to other offices if needed
- Supporting Directors and their teams with project administrative tasks, e. g. monitoring case budget control and having a general overview of project-relevant milestones

**DESIRED QUALIFICATIONS **
- University degree or equivalent apprenticeship
- 2-3 years of relevant experience as (Team-)Assistant or comparable position, gained in a professional-services or multi-national company
- Fluent German language skills, at a native speaker level, very good written and spoken

English language skills
- Proficiency in MS Office (Word, Excel, PowerPoint, and Outlook)
- Valid work permit in Berlin

**KEY COMPETENCIES**
- Passion for assisting Executives and interest in the work BrightHouse and BCG is doing
- Strong interpersonal skills and ability to work effectively with all levels of staff
- Excellent organizational skills, solution-oriented, ability to set priorities, attention to detail, and tenacity with follow-ups
- Loyalty and integrity, trusted partner to protecting operations by keeping information confidential
- Strong, positive personal and professional image with excellent standards of professional behavior and ethics
- Team player with strong motivation and an energetic, resourceful, and respectful manner
- Accountability and ownership
- Ability to anticipate the needs of others and demonstrate proactivity
- A concise and effective style in oral and written communication
- Effective time management
- Ability to work in a highly complex matrix organization and fast-paced environment
- An independent, structured, and service-oriented working style
- A friendly manner, flexibility, reliability and customer-focused service at all times

**WHAT WE OFFER **
- Exposure to some of the world's most influential organizations
- Teams of inspiring and bright people working together on projects across two continents and many industries
- A culture of excellence and respect that has repeatedly made us a Top 100 employer
- Flexible ways of working, hybrid remote and office work
- Unique and value-driven company culture
- Casual work environment
- Regular training sessions and social events

**Language**:

- German (required)

Work Location: Hybrid remote in 10117 Berlin

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