Document Controller, Digital Information Management
vor 6 Monaten
About Vantage Data Centers
Vantage is committed to being a workplace of inclusion, equity, respect and acceptance. We celebrate diversity and intentionally seek out opportunities to learn from one another’s experience.
Vantage Data Centers powers, cools, protects and connects the technology of the world’s well-known hyperscalers, cloud providers and large enterprises. Developing and operating across North America, EMEA and Asia Pacific, Vantage has evolved data center design in innovative ways to deliver dramatic gains in reliability, efficiency and sustainability in flexible environments that can scale as quickly as the market demands.
Position Description
Essential Job Functions
Reporting to the director of the design delivery team, the information and Document manager will be responsible for ensuring that all document control duties, design data and data processes, are managed in a timely and professional manner for the development delivery and the project team and enhance digitalization efficiencies throughout the design delivery process.
System and Process Administration- Manage all design documentation and data stored in ACC, SharePoint database and other data systems.- Manage the design delivery team shared point and team internal team interfaces and produce clear and concise team information- Manage the transfer of design documentation from SharePoint/ACC to Procore (at the end of a design cycle)- Act as the point of contact regarding document and data management for the design delivery team- Development of processes and maintenance protocols for ACC, the team share point and webpage, in line with company standards and the relevant ISO principles- Fully understand the project protocols, effectively communicating and educating all stakeholders in their use, ensuring they are strictly adhered to.- Ongoing management and monitoring of security status using access reporting of the concerned tools- Ensure projects are archived appropriately with user permissions controlled and removed as required- Develop and ensure the maintenance of proper reporting dashboard for design activities- Ensure that processes are in place and applied for documentation management in ACC and transfer to Procore.
Workflows and Reporting- Validation, checking and curating of all incoming and outgoing design delivery documentation to ACC including distribution and retrieval- Configuration and preparation of weekly status reports and user activity to inform digital dashboards, escalate overdue/outstanding items with relevant stakeholders- Keep management informed on any non-compliant use of ACC- Assist the team in monitoring RFIs and submittals for proper handling by the contractor, ensuring the are uploaded into the correct locations, and supporting the team in responding to them in a timely fashion- Managing the transfer of data between any client-owned systems as directed (to shared folder and Procore)
Training and Support- Act as the main point of contact for ongoing support and coaching on the use of the ACC and SharePoint, holding group or individual sessions as needed to assist in upskilling of all stakeholders, including third parties in the correct procedures for project data management.- Provide resilience cover for DC duties as part of the team
Engagement and Communication- Be an active attendee in meetings to allow engagement of team and stakeholders- Be proactive in maintaining relationships with project team, stakeholders, and management and work as a collaborative member of the team- Continuously identify and communicate to management opportunities for enhancement, and reduction of waste and risk- Coordinate and attend change request review meetings, including preparation and circulation of tracker to appropriate teams- Support cultural change within the company by promoting a consistent digital approach to information management, continually sharing best practice, facilitating knowledge sharing and best practice with the wider business- Minimize printing of drawings and documents to reduce paper waste and improve sustainability- Present new digitalization processes efficiencies via standardized design or templates to improve the ´dataflow within the design team.
Experience and Skills- Competent administrative experience with electronic document management systems, ACC and Procore preferred-
- Comprehension of industry standard naming conventions, e.g. BS 1192, ISO 19650- Experience of working on projects with large volumes of data and information from various sources- Advanced user of the Microsoft 365 suite of tools, specifically Excel, Teams and SharePoint- Ability to develop and manage database, develop dashboard- Ability and willingness to train others- Diverse and clear communication skills with experience of effective communication across all stakeholder roles- Critical and proactive thinker- Diligent, exacting standards- Interest in project delivery processes, project administration and the wi
-
Document Controller, Digital Information Management
vor 6 Monaten
Frankfurt am Main, Deutschland Vantage Data Centers VollzeitÀ PROPOS DE VANTAGE DATA CENTERS Vantage s’engage à être un lieu de travail d’inclusion, d’équité, de respect et d’acceptation. Nous célébrons la diversité et cherchons intentionnellement des occasions d’apprendre des expériences de chacun. Vantage Data Centers alimente, refroidit, protège et connecte la technologie des plus grands...
-
Document Controller
vor 6 Monaten
Frankfurt am Main, Deutschland Alternative Heat Vollzeit**Description**: Alternative Heat specialises in the design, supply and installation of a wide range of Off-site Prefabricated solutions for the commercial M&E sectors throughout Ireland and UK. Through continuous investment within our teams, and our facilities, we have grown strongly over the years and established ourselves as a leader within the offsite...
-
Document Controller
vor 8 Monaten
Frankfurt am Main, Deutschland Linesight VollzeitDocument Controller - Data Centre As a **Document Controller** at Linesight, you will work with highly experienced, culturally diverse, and passionate teams nurturing a strong social dynamic and a shared sense of achievement. You will gain vast industry experience that will open doors for you, extend your skillset and expand your perspective. We will...
-
Document Controller
vor 6 Monaten
Frankfurt am Main, Deutschland Royal HaskoningDHV VollzeitJoin us at the forefront of the global digital revolution! At Royal HaskoningDHV, we play a pivotal role in shaping the 21st century transformation through our expertise in Mission Critical Facilities (MCF) Data Centres. With a proven track record and partnerships with major industry players worldwide, we ensure the reliability and profitability of Data...
-
Document Controller
vor 7 Monaten
Frankfurt am Main, Deutschland King and Moffatt Vollzeit**Company Description** Operating for over 45 years, King & Moffatt Building Services provide complete Mechanical and Electrical services across all sectors of the construction industry including Industrial, Logistics, Food, Pharmaceutical, Data Centre, Mining, Healthcare, Commercial, Hotel & Leisure, High-End Residential, Public, and Energy. From design...
-
Document Controller
vor 8 Monaten
Frankfurt am Main, Deutschland Rolbay TA Linesight VollzeitOverview: We are a global construction consultancy delivering trusted strategic advisory services and management support to some of the world’s most powerful and prestigious companies. Our German team of highly skilled experts work in exciting, innovative sectors, delivering major projects that have a meaningful impact in the advancement of new...
-
Document Controller
vor 6 Monaten
Frankfurt am Main, Deutschland Suir Engineering VollzeitWe have an exciting opportunity for a Document Controller to join Suir Engineering. This position will be based on a** Data Centre** project in **Frankfurt, Germany.** Here in Suir Engineering we are a leading international provider of innovative Mechanical, Electrical and Instrumentation Engineering Solutions. Our core sectors are Energy, Power and...
-
(Senior) Document Controller
vor 4 Monaten
Frankfurt am Main, Deutschland TSL VollzeitTSL delivers turnkey projects for international customers from the food industry, pharmaceuticals, high-tech production and logistics sectors. We are specialized in the implementation of complex construction projects on a national and international level for clients such as Amazon, Gazeley and Bericote and implement the projects through our offices in...
-
Document Controller
vor 3 Monaten
Frankfurt am Main, Deutschland Turner & Townsend Vollzeit**Company Description** Turner & Townsend is a global professional services company with over 10,000 people in 48 countries. Collaborating with our clients across real estate, infrastructure and natural resources sectors, we specialise in major programmes, programme management, cost and commercial management, net zero and digital solutions. As part of our...
-
Document Controller
vor 6 Monaten
Frankfurt am Main, Deutschland Mercury Engineering Vollzeit**Organisational Environment**: Mercury is the European leader in construction solutions. We build and manage complex engineering & construction projects for the world’s leading corporations. Our solutions help deliver technologies and life changing advancements that connect people, communities and businesses, giving them the power to achieve incredible...
-
Document Controller
vor 6 Monaten
Frankfurt am Main, Deutschland Mercury Engineering Vollzeit**Organisational Environment**: **_Mercury is the European leader in construction solutions._** We build and manage complex engineering & construction projects for the world’s leading corporations. Our solutions help deliver technologies and life changing advancements that connect people, communities, and businesses, giving them the power to achieve...
-
Document Controller
vor 8 Monaten
Frankfurt am Main, Deutschland Mercury Engineering VollzeitMercury is the European leader in construction solutions._ - We build and manage complex engineering & construction projects for the world’s leading corporations. Our solutions help deliver technologies and life changing advancements that connect people, communities and businesses, giving them the power to achieve incredible things. Our people have the...
-
Senior Document Controller
vor 6 Monaten
Frankfurt am Main, Deutschland Mercury Engineering Vollzeit**Organisational Environment**: Mercury is the European leader in construction solutions. We build and manage complex engineering & construction projects for the world’s leading corporations. Our solutions help deliver technologies and life changing advancements that connect people, communities and businesses, giving them the power to achieve incredible...
-
Document Controller
vor 7 Monaten
Frankfurt am Main, Deutschland TSL VollzeitTSL liefert schlüsselfertige Projekte für internationale Kunden aus den Bereichen Lebensmittelindustrie, Pharma, High-Tech-Produktion und Logistik. Wir sind spezialisiert in der Durchführung von komplexen Bauprojekten auf nationaler und internationaler Ebene für Kunden wie Amazon, Gazeley und Bericote und realisieren die Projekte über unsere Büros in...
-
Document Controller
vor 6 Monaten
Frankfurt Am Main, Deutschland Jacobs Engineering Group Inc. Vollzeit**Your Impact**: Wir suchen zum nächstmöglichen Zeitpunkt für unseren Projektstandort in Würzburg eine/n **Document Controller (m/w/d)** **Here’s what we need**: - Formale Prüfung von technischen Dokumenten - Vorkehrungen treffen für die Sicherheit der Dokumente gemäß der festgelegten Sicherheitsrichtlinien und -verfahren - Einrichtung von...
-
Document Controller
vor 6 Monaten
Frankfurt Am Main, Deutschland Jacobs Engineering Group Inc. Vollzeit**Your Impact**: Wir suchen zum nächstmöglichen Zeitpunkt für unseren Standort in Würzburg eine/n **Document Controller (m/w/d)** **Here’s what we need**: - Formale Prüfung von technischen Dokumenten - Vorkehrungen treffen für die Sicherheit der Dokumente gemäß der festgelegten Sicherheitsrichtlinien und -verfahren - Einrichtung von...
-
Document Controller
vor 6 Monaten
Frankfurt Am Main, Deutschland Jacobs VollzeitDer Geschäftsbereich People & Places Solutions steht für die Verbesserung unserer Lebensqualität rund um den Globus. Das Ziel, innovative Lösungen für unsere Umwelt und Gesellschaft zu entwickeln, treibt uns an. Wir implementieren lebenswichtige Technologien, sorgen für sauberes Trinkwasser und stellen eine globale Vernetzung durch moderne...
-
Expert Regulatory Information Management
vor 6 Monaten
Frankfurt Am Main, Deutschland Fresenius Medical Care Vollzeit**Your Tasks**: - Definition, maintenance and further development of processes to ensure regulatory compliant approval of FME medical devices worldwide - Creation and provision of regulatory documents for the global registration of FME medical devices - Consulting and supporting all involved parties in the global registration of FME medical devices to...
-
Senior Associate
vor 2 Monaten
Frankfurt am Main, Deutschland Digital Realty Vollzeit**Your Role** You are a proactive, detail-oriented person who will manage and improve our internal documents and processes. In this role, you’ll coordinate audits, prepare reports, update dashboards, and lead quality projects to enhance company operations. You’ll act as a point of contact for departments on procedural matters, oversee document...
-
Director Regulatory Information Management
vor 6 Monaten
Frankfurt Am Main, Deutschland Fresenius Medical Care Vollzeit**In your role as** Director Regulatory Information Management (M/F/d) you will be responsible for provision of information on regulatory status (registrations) for all Care Enablement products including regulatory KPIs. **Your assignments** - Implementation and maintenance of a registration information management system (RIMS) including a process to steer...
