Document Controller

vor 3 Monaten

Frankfurt am Main, Deutschland Mercury Engineering Vollzeit

**Organisational Environment**:
**_Mercury is the European leader in construction solutions._**

We build and manage complex engineering & construction projects for the world’s leading corporations. Our solutions help deliver technologies and life changing advancements that connect people, communities, and businesses, giving them the power to achieve incredible things. Our people have the courage to be innovative. Their determination and sharp focus enable us to deliver with certainty, time and time again.

We deliver our clients’ visions through leading edge construction solutions across multiple sectors, including Enterprise Data Centres, Advanced Technology & Life Sciences, Hyperscale Data Centres, Fire Protection, and Technical Support Services (TSS).

At Mercury, it is our duty to encourage and back our people to realise their vision of themselves. We place them at the heart of what we do, providing challenging opportunities to develop within a great team in a supportive environment that allows them to reach their full potential.

**Key Responsibilities of the Role**:

- Ensuring the timely distribution of documents & drawings to project personnel
- Working in accordance with company procedures & guidelines
- Distribution of drawing transmittals and submittals to client
- Receiving and full quality check of all drawings and documents transmitted by the lead consultants.
- Return of quarantined documents to the issuer for full correction and re-issue.
- Management of document control software system ensuring that all parties receive adequate training and then use the system.
- Maintenance of controlled document registers and associated documentation.
- BIM360 Administration: adding members licenses, adding new companies
- Assistance with day to day activities, including administration duties, helping dvelop SOP’s, training, Document creation etc.
- Producing different reports for PM, Client, BI
- Data entry on SAP, Running SAP reports and queries
- All other duties associated with this role

**Essential Criteria for the Role**:

- Strong Administration experience
- Fluent in English language
- PC literate with competency in Microsoft Word, Excel, Outlook
- Ability to liaise and manage all site paperwork
- Excellent telephone manner
- Attention to detail
- Ability to multitask and work under pressure
- Strong interpersonal and Organisational skills
- Pride in the quality and presentation of work
- Excellent communication skills

**Desirable Criteria**:

- Experience in the construction or engineering industry advantage but not essential
- Experience using document management system BIM360
- SAP experience advantage but not essential as full training will be given
- German language advantageous

**Mercury is an equal opportunities employer.**

**Organisatorisches Umfeld**:
Mercury ist der europäische Marktführer für Baulösungen.
Wir erstellen und verwalten komplexe Ingenieur
- und Bauprojekte für die weltweit führenden Unternehmen. Unsere Lösungen tragen dazu bei, Technologien und lebensverändernde Fortschritte bereitzustellen, die Menschen, Gemeinschaften und Unternehmen verbinden und ihnen die Möglichkeit geben, Unglaubliches zu erreichen. Unsere Mitarbeiter haben den Mut, innovativ zu sein. Ihre Entschlossenheit und ihr scharfer Fokus ermöglichen es uns, immer wieder mit Sicherheit zu liefern.

Wir verwirklichen die Visionen unserer Kunden durch modernste Baulösungen in verschiedenen Sektoren, darunter: Unternehmensrechenzentren, fortschrittliche Technologie und Biowissenschaften, Hyperscale-Rechenzentren, Brandschutz und technische Supportdienste (TSS).

Bei Mercury ist es unsere Pflicht, unsere Mitarbeiter zu ermutigen und zu unterstützen, ihre Vision von sich selbst zu verwirklichen. Wir stellen sie in den Mittelpunkt unseres Handelns und bieten ihnen herausfordernde Möglichkeiten, sich in einem großartigen Team und einem unterstützenden Umfeld weiterzuentwickeln, in dem sie ihr volles Potenzial entfalten können.

**Hauptverantwortlichkeiten der Rolle**:

- Sicherstellung der rechtzeitigen Verteilung von Dokumenten und Zeichnungen an das Projektpersonal
- Arbeiten in Übereinstimmung mit den Unternehmensabläufen und -richtlinien
- Verteilung von Zeichnungsunterlagen und Vorlagen an den Kunden
- Empfang und vollständige Qualitätskontrolle aller von den leitenden Beratern übermittelten Zeichnungen und Dokumente.
- Rücksendung unter Quarantäne gestellter Dokumente an den Herausgeber zur vollständigen Korrektur und Neuausstellung.
- Verwaltung des Dokumentenkontroll-Softwaresystems, um sicherzustellen, dass alle Beteiligten eine angemessene Schulung erhalten und das System anschließend verwenden.
- Pflege kontrollierter Dokumentenregister und zugehöriger Dokumentation.
- BIM360-Verwaltung: Hinzufügen von Mitgliederlizenzen, Hinzufügen neuer Unternehmen
- Unterstützung bei alltäglichen Aktivitäten, einschließlich Verwaltungsaufgaben, Hilfe bei der Entwicklung von SOPs

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