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Project Associate
vor 3 Monaten
**Job description**:
**About UN University (UNU)**:
The United Nations University (UNU) is an international community of scholars engaged in policy-oriented research, capacity development and dissemination of knowledge in furthering the purposes and principles of the Charter of the United Nations. The mission of UNU is to contribute, through research and capacity building, to efforts to resolve the pressing global problems that are the concern of the United Nations and its Member States.
For the past four decades, UNU has been a go-to think tank for impartial research on human survival, conflict prevention, sustainable development, and welfare. With more than 400 researchers in 12 countries, UNU's work spans the 17 Sustainable Development Goals' full breadth, generating policy-relevant knowledge to effect positive global change. UNU maintains more than 200 collaborations with UN agencies and leading universities and research institutions across the globe.
**United Nations University Institute for Environment and Human Security (UNU-EHS)**:
UNU-EHS, established in December 2003, is part of the UNU system, a worldwide network of Research and Training Institutes. Its mission is to advance human security through knowledge-based approaches to reducing vulnerability and environmental risks.
**Responsibilities**:
**1. Team Support**
- Contribute to tasks such as new employee on boarding, drafting internal guidelines, retreat coordination, creation of team workflows and procedures, etc.;
- Organize and coordinate regular team meetings (e.g. Team Jour Fixe), incl. preparing the agenda, gathering input on particular items by teams, maintaining the documentation.
- Provide editing services (incl. copy editing, proof reading, formatting, etc.) to all MCII teams.
- Liaise with external vendors to ensure that high standards for service quality are met consistently, as needed by the team;
- Procure supplies for the division as needed.
**2. Event Management and Logistical Support**
- Ensure the effective logístical coordination of workshops and meetings in relation to MCII’s projects; assist with guest-related event logistics to ensure hotel, transportations, and meeting needs are met; coordinate meeting requirements and communicate with meeting venue (as needed); maintain event databases such as invitee lists, RSVP’s, etc.;
- Organize logistics for MCII team members at events (workshops, meetings, national and international conferences), registration, event and bilateral meeting coordination, handling of dissemination materials and managing exhibits and other promotional spaces; ensure effective and efficient functioning of the project office by maintaining contact with visitors and staff, arrange appointments, including meeting room reservation;
- Serve as focal point for technical backstopping of online/hybrid meetings by different teams (incl. MS Teams, Zoom, Mentimeter, Miro, etc.).
- Draft correspondence and invitations and as necessary refer enquiries to appropriate team members for handling;
- Support the identification of possible venues on-campus and off for the respective events;
**3. Administrative Support for the MCII Association: Board and Membership Engagement**
- Support the Initiative Coordinator with Board engagement including logistics, planning and processes. This includes the management of all meetings, dissemination of materials, preparing election materials, broadcasting calls for input and supporting the processes involved with the biennial review of MCII strategy documents.
- Contribute to the ongoing process of enhancing membership engagement by supporting a member’s portal that would increase the involvement of MCII members within the project work as needed by the project office, as well as showcase opportunities for contributions to publications or other outreach mediums.
- Support MCII Board-and Members for particular travel engagements, including booking of flights, accommodation, and meeting UNU standards relating to mission travel support (incl. preparation of Duty Travel Plans, F10 reimbursements, etc.);
**4. Outreach and Media Management for the MCII Association**
- Develop and maintain MCII’s corporate identity and branding including presentation materials, marketing materials and processes.
- Responsible for spearheading the development of new MCII outreach channels, including the development, production and editing of video and podcast content to enhance the visibility of MCII and supplement the website and other social media channels. This requires constant contact with project leads to develop interesting and relevant content that will showcase the work of MCII projects as well as partnerships.
- Maintain MCII’s website and social media sites (LinkedIn, Twitter) including frequent monitoring, posting and content development. Keep up to date on all project news to be published to membership/public. Hold regular meetings with project leads to ensure MCII is maximizing on
