Project Associate, International Year of Volunteers

vor 3 Monaten

Bonn, Deutschland United Nations Development Programme (UNDP) Vollzeit

**Job Identification**
- 20834

**Locations**
- Bonn, Germany**Posting Date**
- 09/20/2024, 07:26 AM
- 10/06/2024, 10:59 PM

**Job Schedule**
- Full time

**Agency**
- UN Volunteers

**Grade**
- G6

**Vacancy Type**
- Fixed Term

**Practice Area**
- Management

**Bureau**
- UNV

**Contract Duration**
- 1 Year

**Education & Work Experience**
- Bachelor's Degree - 3 year(s) experience OR High School certificate
- 6 year(s) experience

**Required Languages**
- English

**Desired Languages**
- Working knowledge of another official UN language

**Mobility required/no mobility**
- no mobility required

**Background**

**Diversity, Equity and Inclusion are core principles at UNDP: we value diversity as an expression of the multiplicity of nations and cultures where we operate, we foster inclusion as a way of ensuring all personnel are empowered to contribute to our mission, and we ensure equity and fairness in all our actions. Taking a ‘leave no one behind’ approach to our diversity efforts means increasing representation of underserved populations. People who identify as belonging to marginalized or excluded populations are strongly encouraged to apply. Learn more about working at UNDP including our values and **inspiring stories.**

United Nations Volunteers (UNV) is a global programme and shared service for the UN system hosted and administered by UNDP. UNV provides volunteer solutions to UN entities across development, humanitarian, peace and security pillars and provides volunteer advisory services to UN Member States and, on their request, carries out relevant intergovernmental mandates. The Administrator of UNDP is also the Administrator of UNV and delegates strategic management of UNV to its Executive Coordinator.

The External Relations and Communications Section builds and nurtures corporate donor relations, strategically leads the donor resource mobilization platform and conducts coherent communications efforts to highlight the value of volunteerism for peace and development and the contributions of UNV and UN Volunteers.

In December 2023, through its Resolution A/RES/78/127, the UN General Assembly proclaimed 2026 the International Year of Volunteers for Sustainable Development and invited UNV, in cooperation with Governments and relevant organizations of the UN system, to facilitate the implementation of the International Year (hereafter referred to as IVY 2026).

Subsequently, the IVY 2026 Secretariat will be established to be responsible for IVY 2026 preparation and delivery of the workplan. Reporting to the Team Leader for IVY 2026, the Project Associate supports UNV in preparing and implementing IVY 2026.

**Duties and Responsibilities**

**Support the effective and efficient functioning of the IVY 2026 Team Leader and the IVY 2026 team**
- Ensure full compliance of administrative activities with UN/UNDP rules, regulations, policies and strategies
- Maintain the Team Leader’s calendar, contacts and appointments with UN/UNV officials, Member State representatives, media, civil society and other stakeholders
- Arrange appointments and meetings, and facilitate contacts with visitors and staff
- Collect, analyze and prepare inputs into the IVY 2026 workplan and reports; provide substantive inputs into overall work planning and design of specific activities; suggest alternative courses of action and work planning, where appropriate, based on assessments of past activities
- Compile and prepare briefing and presentation materials, speeches and background information and documentation for meetings and missions
- Take minutes of important meetings, synthesize and analyse findings to be reported to the IVY 2026 Team Leader

**Ensure effective administrative and logístical support**
- Provide secretarial, administrative, financial, budgetary, operational and logístical support for high-level meetings, workshops and other events and engagements
- Follow up on deadlines, commitments made, actions taken and coordinate the collection and submission of reports
- Assist in the preparation and updates of budgets and financial reports as required; analyze financial contributions and financial delivery, and suggest alternative approaches to resource mobilization with key stakeholders and usage of resources where appropriate
- Coordinate the quarterly, mid
- and end-year financial review meetings with the IVY 2026 Team Leader and contribute to the preparation of the Annual Financial Reports in cooperation with the UNV Finance and Resources Management Section
- Create requisitions and conduct budget checks for requisitions and purchase orders
- Support the administration of procurement processes and travel arrangements, including hotel reservations, travel authorizations and the processing of visas
- Provide translations of correspondence and documentation as may be required
- Make suggestions to improve the design and delivery of services of the IVY 2026 Secretariat

**Facilitate knowledge-building, sharing

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