Junior Business Assistant

vor 2 Monaten

Darmstadt, Deutschland Inheaden GmbH Vollzeit

**About Us**:
We are a growing Tech startup with offices in Germany, India and the UAE. We are looking for someone with a startup spirit, who wants to join a truly global organization and help build tech on a global scale. Come, join us and be part of our community.

**Role Overview**:
As a **Junior Business Assistant**, you'll play a key role in keeping our office running smoothly and efficiently. You'll provide essential administrative support to the leadership team, and assist with daily business operations. It's a great opportunity to get hands-on experience in office management, legal compliance, and corporate governance, all while being a valued part of our team

**Responsibilities**:

- ** Administrative Support**:

- Coordinate and prepare materials for meetings, presentations, and reports.
- ** Communication**:

- Facilitate smooth communication within the executive team and across departments.
- ** Daily Operations**:

- Ensure the office environment is well organized and running smoothly.
- Manage office supplies inventory and place orders as needed.
- Oversee and coordinate office maintenance and repair activities.
- Support all internal business administration activities, including but not limited to managing legal contracts, preparing presentations, assisting with visa-related inquiries and trip bookings.
- ** Compliance and Governance**:

- Ensure compliance with statutory and regulatory requirements.
- Maintain corporate records, including minutes of meetings, resolutions, and other legal documents.
- Manage the company's statutory registers and filings.
- ** Board Support**:

- Organize and coordinate board meetings, including preparing agendas, distributing papers, and taking minutes.
- Assist with the preparation of board reports and other governance documents.
- Liaise with board members and ensure effective communication.
- ** Legal and Regulatory Affairs**:

- Monitor changes in relevant legislation and the regulatory environment.
- Provide guidance on corporate governance best practices.
- Assist in the preparation and filing of annual returns and other statutory filings.

**Requirements**:

- Proficiency in speaking, reading and writing German and English.
- Exceptional organizational and time-management skills.
- Strong written and verbal communication abilities.
- Proficiency in Office Suite and other relevant software.
- High level of discretion and confidentiality.
- Ability to work independently and as part of a team.
- Strong analytical and problem-solving skills.

**Good to Haves**:

- Bachelor's degree in Business Administration, Law, or a related field (completed or pursuing).
- Minimum of 1 years of experience, preferably in a startup environment.
- Knowledge of company secretarial duties and legal topics.
- A valid German driving license - Class B (PKW).

**Benefits**:

- Opportunity to work with a growing organization with an attractive salary package.
- Engage in an interesting job with a growing scale-up in a future-proof industry.
- Enjoy flexible working hours and the possibility of offsite work.
- Access to free drinks and snacks in the office.
- Work with the latest hardware setups for a convenient working experience.
- Opportunity to get a gym membership to stay healthy and active.
- Be part of a fun community with regular team activities.

**Please Note**:
**Please note that this role does not include Visa sponsorship.

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