C-level Executive Assistant

vor 7 Monaten


Berlin, Deutschland BuildingMinds Vollzeit

**Your mission**:
**Who we are**
At BuildingMinds, we drive advanced digital strategies for the real estate industry creating a positive impact on the planet, people's wellbeing, and sustainable profitability.
Our mission is to lift unexploited data treasures that are still hidden in building structures and data silos. A single, centralized, and secure platform with a dynamic Digital Building Twin at its core allows our customers to utilize a new level of data-driven insights, unleash machine learning and AI and make more informed decisions for a better present and a more sustainable future.

**We are on the lookout for talented, passionate natural-born disruptors to join our team and become a “NetZero Hero”**

**How we work**
Being on the forefront of disrupting an entire industry, we offer the freedom to be creative and forward-thinking. As a start-up in Berlin and with the full backing of Schindler, we also have the stability, support and resources of an established world leader in the buildings industry. This enables us to bring together the best of two worlds and to create an utterly unique culture of creativity, accelerated innovation and learning. We value speed, agility and creativity.

**Your profile**:
**Your role as a C-Level Executive Assistant**

The Executive Assistant will provide administrative support to the Senior Leadership members. Reporting to the Chief of Staff the Executive Assistant provides operational support and overseas the logistics of the day-to-day C-Level executive business and keeps an overview on company ceremonies. With a broad range of administrative and operational tasks, the Executive Assistant will anticipate the Executive’s needs, being always a step ahead in prioritizing inquiries, requests, and responsibilities throughout various schedules.

**In detail you will**:

- Manage sensitive information with a high level of confidentiality and discretion, especially decisions directly impacting the operations of BuildingMinds.
- Serve as an administrative support to the Senior Leadership Team of BuildingMinds by providing operational aid and liaising with employees, executives, and senior leaders.
- Sustain sophisticated calendar management of meetings and events for the Senior Leadership Team.
- Prioritize inquiries and requests to ensure smooth running of day-to-day engagements.
- Managing set up for high-level meeting logistics, collaborating with the office manager, as well as assisting with minutes and reporting.
- Draft and prepare correspondence for internal announcements, board meetings, and other company activities.
- Arrange travel, accommodation, dinners and expenses for the Senior Leadership Team.
- Perform additional duties as assigned by the Senior Leadership Team.
- Setup, coordinate and drive company Allhands and Leadership Q&A sessions
- Preparation of meeting rooms, including IT set up, professional setup, and catering in coordination with office manager.
- Hosting and receiving guests upon arrival to the office

**We would like to hear from you if you have**:
Ideally experience in an administrative role, and / or background in hospitality or customer experience. Degree in Hospitality, Public Relations, Business Administration, Management, or any related course is a plus. But we are mostly interested in the following skills:

- Excellent communication skills in English
- being able to interact with people of all levels in a confident, professional manner
- Excellent organization and time management skills - Keeping track of multiple tasks, attention to detail
- Problem-solving approach to work and service orientation
- Experience with planning and organizing multiple tasks, agendas, events, trips
- Ability to integrate quickly and deliver in a timely manner with changing workloads
- Flexibility to travel occasionally and being able to come to the office on a regular basis
- Advanced Proficiency in Microsoft Office (Outlook, Word, Excel, and PowerPoint)
- Can handle IT set up for meetings (set up of camera, microphones, screens, sharing on screens, etc)

**Why us?**:
**We offer you**:

- A diverse team with people from all over the world, of all ages with a supportive atmosphere and good vibes
- A hybrid Berlin work policy (3 days weekly in the office)
- Annual learning budget focusing on people's professional and personal development
- Apple latest technology for your best efficiency
- The opportunity to shape building sustainability
- Competitive compensation and benefits plus a variety of snacks and drinks in the office.
- Unlimited working contract with 30 days of vacation per year
- Free German classes with Goethe Institute

**About us**:
The real estate industry is changing rapidly. At BuildingMinds, we prepare real estate managers for the trends and unexpected challenges of tomorrow. We empower businesses - by making them adaptable, resilient and agile.

Our team of more than 100 outstanding experts from diverse backgrounds use the power of da


  • Executive Assistant

    vor 6 Monaten


    Berlin, Deutschland DigitalService GmbH des Bundes Vollzeit

    **Deine Aufgaben**: Als Executive Assistant koordinierst du reibungslose Abläufe in den Kalendern unseres Führungsteams, organisierst wichtige Termine, leitest unser Executive Office und sorgst mit Übersicht und Fingerspitzengefühl dafür, dass unser C-Level sich auf die wichtigsten Aufgaben konzentrieren kann: Lösungen zu entwickeln für einen...

  • Executive Assistant

    vor 6 Monaten


    Berlin, Deutschland PLU Top Assistant GmbH Vollzeit

    Für eine weltweit führendes Unternehmen aus dem Bereich „Executive Search“ suchen wir zum nächstmöglichen Zeitpunkt eine **Executive Assistant (m/w/d) mit den Fähigkeiten eines/-r Projektkoordinator/-in und der Begeisterung für den Neuaufbau**. (In direkter Festanstellung bei unserem Kunden, es handelt sich hierbei nicht um eine ANÜ!) Mit Dir als...

  • Executive Assistant

    vor 7 Monaten


    Berlin, Deutschland PLU Top Assistant GmbH Vollzeit

    Direkteinstellung in Vollzeit Für eine weltweit führendes Unternehmen aus dem Bereich „Executive Search“ suchen wir zum nächstmöglichen Zeitpunkt eine Executive Assistant (m/w/d) mit den Fähigkeiten eines/-r Projektkoordinator/-in und der Begeisterung für den Neuaufbau. (In direkter Festanstellung bei unserem Kunden, es handelt sich hierbei nicht...


  • Berlin, Deutschland sennder Vollzeit

    **sennder is Europe's leading digital freight forwarder. In a traditional industry, we are moving fast to digitize and automate all road logistics processes. We are a growing team looking for an Executive Assistant for the Co-founders to help us on our journey to revolutionize road freight logistics. You would join our Office of the CEO in the Berlin...


  • Berlin, Deutschland sennder Vollzeit

    sennder is Europe’s leading digital freight forwarder. In a traditional industry, we are moving fast to digitize and automate all road logistics processes. We are a growing team looking for an Executive Assistant for the Co-founders to help us on our journey to revolutionize road freight logistics. You would join our Office of the CEO in the Berlin...


  • Berlin, Deutschland sennder Vollzeit

    sennder is Europe’s leading digital freight forwarder. In a traditional industry, we are moving fast to digitize and automate all road logistics processes. We are a growing team looking for an Executive Assistant for the Co-founders to help us on our journey to revolutionize road freight logistics. You would join our Office of the CEO in the Berlin...


  • Berlin, Deutschland sennder Vollzeit

    sennder is Europe’s leading digital freight forwarder. In a traditional industry, we are moving fast to digitize and automate all road logistics processes. We are a growing team looking for an Executive Assistant for the Co-founders to help us on our journey to revolutionize road freight logistics. You would join our Office of the CEO in the Berlin...


  • Berlin, Deutschland sennder Vollzeit

    **sennder is Europe's leading digital freight forwarder. In a traditional industry, we are moving fast to digitize and automate all road logistics processes. We are a growing team looking for an Executive Assistant for the Co-founders to help us on our journey to revolutionize road freight logistics. You would join our Office of the CEO in the Berlin...

  • C-level Assistant

    vor 2 Wochen


    Berlin, Deutschland uCastMe GmbH Vollzeit

    **Das erwartet dich in der Rolle**: - Unterstützung der Executive Assistant des CEOs bei organisatorischen Aufgaben - Planung und Organisation von Management-Offsites und Geschäftsreisen der Geschäftsführung - Abwicklung und Erstattung von Belegen für das C-Level - Recherche und Aufbereitung von Informationen zu spezifischen Themenbereichen -...

  • Executive Assistant

    vor 8 Monaten


    Berlin, Deutschland DMC Education GmbH Vollzeit

    **Executive Assistant** Berlin, Germany | Full time | Hybrid - Office & Remote ROLE: As the Executive Assistant, you will be the operational backbone of daily operations of Dance Masterclass. ✔️ Provide administrative assistance ✔️ Manage high confidential matters ✔️ Assist with filmset management / project management **REQUIREMENTS for this...

  • Executive Assistant

    vor 6 Monaten


    Berlin, Deutschland Pupil Labs GmbH Vollzeit

    **Location: Berlin**: **Full time (30-40h/week)**: **Summary**: We are looking for an Executive Assistant to work directly with our CEO and members of our leadership team at Pupil Labs. You must be proactive and be able to work autonomously as well as collaboratively on a diverse range of projects and tasks. We seek a team player who is organized and able to...


  • Berlin, Deutschland Nitrado (marbis GmbH) Vollzeit

    Einleitung To strengthen our Executive Officer we are looking for an assistant. The Executive Assistant relieves the managing directors of selected operational tasks and supports their strategic ones. To this end, the role holder participates in all C-level board meetings and gains insight into managing a growing medium-sized company in the technology...


  • Berlin, Deutschland Amazon Development Center Germany GmbH - C92 Vollzeit

    High school or equivalent diploma - 2+ years of experience providing support to senior leadership or 1+ years Amazon experience - Experience with Executive Level Calendar Management - Experience with Microsoft Outlook, Excel, and Word The Worldwide Amazon Stores organization is looking for an Executive Assistant who wants to work in a fast-paced, exciting,...


  • Berlin, Deutschland Burgermeister Vollzeit

    Über Burgermeister Seit Gründung im Jahr 2006 hat sich Burgermeister als Berliner Kult-Burgerkette etabliert. Der erste Standort im ehemaligen Toilettenhaus am Schlesischen Tor ist mittlerweile legendär. Getreu dem Motto: Beste Burger – zum besten Preis – für Alle! Burgermeister bietet echte Burger ohne Schnickschnack, frisch zubereitet aus Zutaten...


  • Berlin, Deutschland Burgermeister Vollzeit

    Über Burgermeister Seit Gründung im Jahr 2006 hat sich Burgermeister als Berliner Kult-Burgerkette etabliert. Der erste Standort im ehemaligen Toilettenhaus am Schlesischen Tor ist mittlerweile legendär. Getreu dem Motto: Beste Burger – zum besten Preis – für Alle! Burgermeister bietet echte Burger ohne Schnickschnack, frisch zubereitet aus Zutaten...


  • Berlin, Deutschland Australian Embassy Vollzeit

    The successful applicant will be engaged as a locally engaged staff member by the Australian Embassy, Berlin._ _ **About the Department of Foreign Affairs and Trade (DFAT)** The role of the Department of Foreign Affairs and Trade (DFAT) is to advance the interests of Australia and Australians internationally. This involves strengthening Australia’s...

  • Executive Assistant

    vor 6 Monaten


    Berlin, Deutschland GetYourGuide Vollzeit

    **About GetYourGuide**: GetYourGuide is the globally leading marketplace for unforgettable travel experiences. Travelers use GetYourGuide to discover the best things to do in a destination. Since its founding in 2009, people from all over the world have booked more than 135 million tours, activities, and attraction tickets through GetYourGuide. Powered by a...

  • Executive Assistant

    vor 7 Monaten


    Berlin, Deutschland PPRO Vollzeit

    At PPRO, our mission is to simplify access to local payment methods and our vision is to enable the sale of goods and services to anyone in the world using their preferred way to pay. We empower partners such as Ant Group, PayPal and Stripe to access new markets, connect with more customers, and accelerate their growth. Our strength comes from our diverse...

  • Executive Assistant Ict

    vor 7 Monaten


    Berlin, Deutschland Norwegian Refugee Council Vollzeit

    This an exciting opportunity to support the Director of Technology/CIO and the ICT Section Management team in maximizing their impact at organisational level, improve the overall communication and foster engagement with stakeholders across the global organisation. **What we are looking for** The Norwegian Refugee Council (NRC) is seeking a **highly...


  • Berlin, Deutschland Transparency International Vollzeit

    **Part-Time Executive Support Assistant (M/F/d)** **ABOUT THE ROLE**: The Transparency International Secretariat is currently seeking an Executive Support Assistant for the CEO Office as part of the Executive Support Team. **This position is ideal for students seeking flexible hours** **OVERVIEW OF KEY DIMENSIONS**: **Role Purpose**: The Executive Support...