Administrative Assistant

vor 3 Wochen

Frankfurt am Main, Deutschland FM Global Vollzeit

**Overview**:
**FM Global** is one of the world's largest risk management and industrial property insurance companies. With 76 offices in over 60 countries, FM Global insures more than one-third of the FORTUNE 1000 companies as well as leading international corporations against risks. To do so, FM Global relies on a dynamic, culturally diverse group of employees, working in more than
- **100 countries**, in a variety of challenging roles.Based in Frankfurt, our Client Service Team has a temporary full-time position opening (12 months) for an
- **Administrative Assistant (all genders)**. The responsibilities will be divided between our Client Service Team (3 days per week) and our Administration Team (2 days per week).***Responsibilities**:

- In the
- **Client Service Team**, the successful applicant will support the Client Service Manager and the Client Service Group in various business-related topics and projects on demand. On top of that, the individual will provide support for Frankfurt Operations, e.g. in marketing activities and external client/broker events.- Day-to-day administrative support, e.g. prepare presentations, organize meetings, etc.
- Track / Prepare regular reports within the given deadlines.
- Anticipate and prepare materials needed for client / broker events, conferences, correspondences, appointments, meetings, telephone calls, etc.
- Summarize the content of incoming materials, specially gathered information, or meetings.
- Provide support in analyzing data and evaluating trends to manage the portfolio of accounts.
- Provide support for internal and external events and meetings.
- Independently handle special tasks as well as project planning and design.

In the
- **Administration Team**, the successful applicant will support the accurate handling of all administrative tasks, provide support to employees in various countries and represent FM Global to guests, clients and vendors.- Reception and switchboard service.
- Conferencing, welcoming and catering of guests and clients.
- Coordinate repairs and replacement of office equipment.
- Organize the caretaker service.
- Update records and ad-hoc reporting.
- Administration of the file archive.
- Contract administration and follow-up on maturities.
- Examination of incoming invoices and preparation for payment with internal coding.
- Handling of queries from the UK located finance department.
- Order of office supplies such as stationery, etc.
- Key administration and office access control.
- Administration of mobile phones.
- Car fleet administration incl. handling of accidents, fuel cards, tracking of repairs, maintenance history, interim cars, car replacements, etc.

**Qualifications**:

- Bachelor in Business Administration, relevant vocational education (Berufsausbildung) or equivalent and some years of work experience in the administration environment of an international company.
- Hands-on mentality, self-motivated, collaborative and team oriented.
- Very good communication skills, both oral and written, in German and English.
- Strong organizational skills with ability to plan and prioritize tasks.
- Attention to detail and strong problem-solving capability.
- Independent and thorough working style.
- Advanced computing skills, particularly Microsoft Excel and Word; Access preferred but not essential.

**What we offer you**:

- Comprehensive onboarding and intensive training.
- 30 vacation days as well as additional days off.
- Group accident insurance and life insurance. Other social benefits in accordance with the collective agreement for the private insurance industry.
- Flexible working hours.
- JobTicket valid for the entire RMV area (for employees in Frankfurt).
- Capital-forming benefits.
- Fitness Reimbursement.
- Meal allowance.
- Continuous education and training measures.

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