Aktuelle Jobs im Zusammenhang mit Events Assistant - Heidelberg - EMBL
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Events Coordinator Assistant
vor 2 Wochen
Heidelberg, Baden-Württemberg, Deutschland EMBL VollzeitJob Title: Events AssistantEMBL is seeking a highly organized and detail-oriented Events Assistant to support the CCO Events Coordinator in delivering events and conferences.Key Responsibilities:Support the CCO Events Coordinator in carrying out tasks essential to the delivery of events, including service orders, production of conference materials, venue...
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Events Coordinator Assistant
vor 2 Wochen
Heidelberg, Baden-Württemberg, Deutschland EMBL VollzeitJob Title: Events AssistantEMBL is seeking a highly organized and detail-oriented Events Assistant to support the CCO Events Coordinator in delivering events and conferences.Key Responsibilities:Support the CCO Events Coordinator in carrying out tasks essential to the delivery of events, including service orders, production of conference materials, venue...
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Events Assistant
vor 3 Monaten
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Event Coordinator
vor 2 Wochen
Heidelberg, Baden-Württemberg, Deutschland EMBL VollzeitJob SummaryWe are seeking a highly organized and detail-oriented Events Assistant to support the CCO Events Coordinator in delivering events and conferences.Key ResponsibilitiesSupport the CCO Events Coordinator in carrying out tasks essential to event delivery, including service orders, conference materials, venue preparation, and speaker contact...
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Event Coordinator
vor 2 Wochen
Heidelberg, Baden-Württemberg, Deutschland EMBL VollzeitJob SummaryWe are seeking a highly organized and detail-oriented Events Assistant to support the CCO Events Coordinator in delivering events and conferences.Key ResponsibilitiesSupport the CCO Events Coordinator in carrying out tasks essential to event delivery, including service orders, conference materials, venue preparation, and speaker contact...
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Event Coordinator
vor 3 Wochen
Heidelberg, Baden-Württemberg, Deutschland EMBL VollzeitJob SummaryWe are seeking a highly organized and detail-oriented Events Assistant to support the CCO Events Coordinator in delivering events and conferences.Key ResponsibilitiesSupport the CCO Events Coordinator in carrying out tasks essential to event delivery, including service orders, conference materials, venue preparation, speaker contact sheets,...
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Event Coordinator
vor 3 Wochen
Heidelberg, Baden-Württemberg, Deutschland EMBL VollzeitJob SummaryWe are seeking a highly organized and detail-oriented Events Assistant to support the CCO Events Coordinator in delivering events and conferences.Key ResponsibilitiesSupport the CCO Events Coordinator in carrying out tasks essential to event delivery, including service orders, conference materials, venue preparation, speaker contact sheets,...
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Event Coordinator
vor 3 Wochen
Heidelberg, Baden-Württemberg, Deutschland EMBL VollzeitJob SummaryWe are seeking a highly organized and detail-oriented Events Assistant to support the CCO Events Coordinator in delivering high-quality events. The successful candidate will have excellent administrative, coordination, and customer service skills, with the ability to work effectively in a fast-paced environment.Key ResponsibilitiesSupport the CCO...
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Event Coordinator
vor 3 Wochen
Heidelberg, Baden-Württemberg, Deutschland EMBL VollzeitJob SummaryWe are seeking a highly organized and detail-oriented Events Assistant to support the CCO Events Coordinator in delivering high-quality events. The successful candidate will have excellent administrative, coordination, and customer service skills, with the ability to work effectively in a fast-paced environment.Key ResponsibilitiesSupport the CCO...
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Events Assistant
vor 2 Monaten
The Course and Conference Office (CCO) is responsible for the logistical and operational fulfilment of EMBL’s mission to provide exemplary training for the life sciences, making the laboratory the leading learning and meeting place for biologists in Europe. Join the team that delivers a world-class programme of international conferences, courses and events, primarily at the striking Advanced Training Centre (ATC). The ATC is EMBL’s purpose-built venue, centred on a large conference auditorium, wet laboratories and computer-based training rooms and complete with exhibition and social spaces designed to foster networking and collaboration. We offer an international working environment with superb benefits and facilities for staff.
Events Assistants support the team as a whole to deliver our busy programme of events. The post is based in Heidelberg with the team working flexibly between home office and our offices in the Advanced Training Centre. The post involves occasional evening and weekend work at events
This is a full time role however job shares and/or combining of roles within the CCO to fit the availability of suitable candidates will be considered. For example, see our Sponsorship Assistant role which could be combined with a 50% share of the Events Assistant if appropriate.
The interviews for this role will take place on September 18th with a planned start date shortly thereafter.
Your Role
- Support the CCO Events Coordinator by carrying out tasks essential to the delivery of events (eg service orders, production of conference materials, venue preparation, speaker contact sheets, invitations, galleries, website updates)
- Supporting with the creation, population and upkeep of event websites via content management systems
- Carrying out assigned financial and organisational processes related to the conferences and courses
- Supporting with the on-site coordination of events and support during the events themselves (eg. working at the event reception desk)
- Work closely with the CCO Administrator to provide additional administrative support for the CCO team (eg: handling enquiries by phone and mail, inventory, assistance with social events or meetings organisation, liaison with internal services)
- When required, working with customer relationship management databases and other events software on assigned tasks related to event registration, reviews, abstracts and other processes
Your academic studies and/or your prior experiences will have prepared you to take on this role supporting the sponsorship element of EMBL's busy programme. The CCO needs enthusiastic team players with impressive abilities to self-organise and prioritise so that they can support multiple projects and tasks simultaneously. Strong administrative, coordination and customer service skills underpin your ability to communicate with and gain the confidence of our scientists, industry partner companies and fellow service providers at EMBL.
- Ideally applicants should have a minimum of 12 months office experience or internship/student job
- Working fluency in English and basic German language proficiency essential
- Proficiency in Microsoft Office and Google Suite software packages
- Excellent time-management skills with the ability to multi-task and perform under pressure
- Adept communicator and relationship builder
- Excellent attention to detail
- Part time applications are welcome.
- Experience working with databases, content management systems and ideally event registration systems
- Relevant professional qualifications or degree level education (subjects related to events industry, or to business administration especially valued)
Working for EMBL gives you an opportunity to apply your skills and energy for the greater good. EMBL is curiosity-driven, community-oriented and international. Competitive salary, a relaxed culture, ongoing professional development, an on-site nursery, canteen and library all make EMBL a great place to work. EMBL is an inclusive, equal opportunity employer offering attractive conditions and benefits appropriate to an international research organisation with a very collegial and family friendly working environment.
The Course and Conference Office team is international, creative and collaborative in character. A warm welcome from a motivated and ambitious team of skilled events organisers and events marketing professionals awaits the right candidate. Our key internal service partners are reliable and responsive in-house teams who operate to the highest standards. Our cutting-edge scientific programme and content comes from our committees and faculty, whilst events production, administrative support and financial management all sit within the CCO, freeing the marketing team to focus on promoting our conferences and training courses. We enjoy clear scientific leadership and direction at a senior level from our parent unit: EICAT-External Training.
What Else You Need To Know
- The contract duration is of 1 year.
- The working language of the institute is English, German is considered to be advantageous here.
- Diversity and inclusion: At EMBL, we strongly believe that inclusive and diverse teams benefit from higher levels of innovation and creative thought, therefore we welcome all individuals to apply.
- Job location: This role is based in Heidelberg, Germany.
- How to apply: To apply, please submit a cover letter and a CV through our online system.
