Events Coordinator Assistant

vor 2 Wochen

Heidelberg, Baden-Württemberg, Deutschland EMBL Vollzeit
Job Title: Events Assistant

EMBL is seeking a highly organized and detail-oriented Events Assistant to support the CCO Events Coordinator in delivering events and conferences.

Key Responsibilities:
  • Support the CCO Events Coordinator in carrying out tasks essential to the delivery of events, including service orders, production of conference materials, venue preparation, speaker contact sheets, invitations, galleries, and website updates.
  • Assist with the creation, population, and upkeep of event websites via content management systems.
  • Carry out assigned financial and organizational processes related to conferences and courses.
  • Support with the on-site coordination of events and support during the events themselves, including working at the event reception desk.
  • Work closely with the CCO Administrator to provide additional administrative support for the CCO team, including handling enquiries by phone and mail, inventory, assistance with social events or meetings organization, and liaison with internal services.
  • When required, work with customer relationship management databases and other events software on assigned tasks related to event registration, reviews, abstracts, and other processes.
Requirements:
  • A minimum of 12 months office experience or internship/student job.
  • Working fluency in English and basic German language proficiency.
  • Proficiency in Microsoft Office and Google Suite software packages.
  • Excellent time-management skills with the ability to multi-task and perform under pressure.
  • Adept communicator and relationship builder.
  • Excellent attention to detail.
  • Part-time applications are welcome.

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