Senior Executive Assistant to 's Co-CEO and Founder

As a Senior Executive Assistant to Zalando's Co-CEO and Founder (all genders), you will partner closely with a leader who is driving business performance, strategic growth and organisational priorities. You'll operate at the centre of a complex, high-energy environment - anticipating needs, streamlining priorities, and ensuring focus across the business.

Your role includes close collaboration with the Chief of Staff, Executive Project Manager, Management Board Office, and extended leadership team, ensuring alignment and seamless execution. You'll thrive in this position if you bring structure, clarity, discretion, and a proactive mindset to every interaction and decision.

Please note: While our Chief of Staff is managing the hiring process, this role will report directly to our Co-CEO and Founder.

If you think you have what it takes, we encourage you to apply even if you don't meet every single requirement. You may just be the right candidate for this or other roles

At Zalando, our vision is to be the leading pan-European ecosystem for fashion and lifestyle e-commerce – one that thrives on diversity and is truly inclusive by design. We believe that diverse teams fuel innovation and creativity, and we actively seek out talent from all backgrounds.

We actively seek to reduce bias in our hiring and employment processes, focusing on your qualifications, skills, and contributions. To support this, we kindly ask that you refrain from including personal details such as your photo, age, or marital status in your CV, ensuring a fair and equitable evaluation based solely on your abilities and potential.

We are committed to providing an exceptional and accessible candidate experience for everyone. If you require any accommodations to support you throughout the hiring process, please let us know – we are here to assist you.

Discover more about our commitment to creating a diverse and inclusive workplace:

• You support our Co-CEO and Founder with all administration and organisational tasks such as calendar management, organising highly complex meetings and events, travel and expense management and costs tracking. 

• You will anticipate the needs and schedules of executive leaders, influence outcomes, and ensure their attention is focused on relevant strategic and leadership priorities.

• You exercise a high level of integrity and discretion in handling confidential information (e.g. emails, papers, presentations or meetings) and show professionalism in dealing with senior executives, internal and external to Zalando.

• You proactively explore and gain an understanding of business priorities, demonstrate the ability to proactively anticipate needs and drive improvements to support the Business Commercial Leadership Team.

• You collaborate effectively and closely with the Chief of Staff, Executive Project Manager, Management Board Office team, your peers and the extended leadership team on a variety of projects or topics.

• Completed your education/apprenticeship and gained 5+ years of experience as an executive assistant or in a similar administrative position. 

• Excellent written and verbal communication skills in English and German, as well as confidence in communicating with multiple stakeholders and senior management.

• You have strong time-management skills and the ability to meet deadlines in a fast-paced environment.

• Experience in organising Events (team events, leadership workshops or off-sites or larger events impacting the whole organisation)

• You have a proactive and positive attitude, as well as thrive when working autonomously. You have a flexible mindset and adapt to ad-hoc requests, a willingness to shape ideas, and an eye for details. You're able to take initiative, understand deadlines, manage multiple priorities simultaneously and remain calm under pressure. 

• Working knowledge in Google Calendar, Google Mail & Google Business Apps such as Docs, Sheets, Slides and Hangouts.

• You have a good command of German, with a particular emphasis on reading comprehension and handling written communication.

Zalando provides a range of benefits, here's an overview of what you can expect. Ask your Talent Acquisition Partner to learn more about what we offer.

• 27 days of holiday a year to start for full-time employees

• 2 paid volunteering days a year

• Hybrid working model with up to 60% remote per week, actual practice is up to each team to best support their collaboration

• Work from abroad for up to 30 working days a year

• Employee shares program

• 40% off fashion and beauty products sold and shipped by Zalando, 30% off Lounge by Zalando, discounts from external partners

• Relocation assistance available (subject to prior agreement)

• Family services, including counselling and support

• Health and wellbeing options (including Wellhub, formerly Gympass)

• Mental health support and coaching available

• Drive your development through our training platform and biannual peer-to-peer review