Executive assistant
Vor 5 Tagen
About us
Committed to building the next generation of 100% software-based mobile networks, , ng-voice is creating innovative mobile infrastructure solutions and making them accessible for operators and enterprises that want to deploy future-proof networks.
We're looking for a skilled and experienced Executive Assistant — ideally based in Hamburg — to support our CEO, COO, and CTO. The role can be structured as part-time (from 50%) up to full-time (100%), depending on your availability and preferences.
Tasks
What your day to day might look like
- Manage proactively busy calendars, arrange international and local travel and provide high-quality support under tight deadlines
- Act as the point of contact among executives, employees, clients and other external partners
- Independently manage different workstreams and help to solve complex problems to support the management team
- Communicate with internal and external teams on deadlines and project progress
- Prepare client presentations and internal board meetings (e.g. compile briefing material)
- Researching and conducting data to prepare documents for review and presentation by boards of directors, committees, and executives.
- Filing and retrieving corporate records, documents, and reports
- Working closely with our Office Management WS to manage and oversee duties at both office locations and provide general administrative support
- Opening, sorting, and distributing incoming faxes, emails, and other correspondence
Requirements
What we are ideally looking for
- Excellent organizational, interpersonal, communication, and team skills
- Resourceful, detail-oriented, able to solve complex problems independently with a positive "can do" attitude
- High level of energy and motivation; Ability to perform well in a highly dynamic, rapidly changing environment and to adapt quickly to changing priorities
- Ability to take ownership of processes and projects
- Experience in an administrative role supporting senior management
- Familiar with using various software, including word processing, spreadsheets, databases, and presentation software.
- Discretion and confidentiality
- Professional level verbal and written communication skills
- Fluent in German and English (C1-C2); other languages are a plus
- Experience with any of the following: G-Suite, Personio, Spendesk, Confluence, Slack, Microsoft 365, Zoom
Benefits
A little more about our culture and why you should join:
- Work-Life-Balance is a priority: Flexible working that suits you - we live and breathe a hybrid remote culture and don't mind where and when you work
- We are committed to building a diverse team that represents a variety of backgrounds, perspectives, and skills in a traditionally not very diverse industry
- We offer you the culture of a fast-growing start-up with the maturity of an enterprise company
- We are more interested in your experience and knowledge than formal degrees
- Entrepreneurial culture and flat hierarchies
- Mobility benefit, fitness benefit, language class benefit and wellness benefit (for full-time employees)
- Home office budget (for full-time employees)
About us
ng-voice is an equal opportunity employer. We believe demographic characteristics and diverse experiences that have nurtured unique viewpoints benefit our growth and performance and value each person and their different background as a whole.
Hope we caught your attention; we look forward to getting to know you
DISCLAIMER
Even if you do not meet 100% of the requirements, however, you think this role will be a good match for you, please send in your application. We would love to be in touch
Please be aware that we are currently not collaborating with agencies and any profile received will not be taken into consideration.-
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