International Affairs Advisor

Your Responsibilities

We are looking for a new colleague to join our International Affairs Team in Hamburg on a full-time basis /40 hour a week as soon as possible, who shares our vision of excellence in education and who is committed to making a difference in the lives of our students and staff.

The opportunity:
 
The International Affairs Office at the University of Europe for Applied Sciences (UE) is the central hub for international opportunities across our campuses in Berlin, Potsdam, Iserlohn, Hamburg, and Dubai. We support students in their international journey by coordinating exchange programs (ERASMUS+, PROMOS, and more), study trips, and short-term mobility formats such as summer and winter schools. The IA team also provides guidance to international students on navigating German bureaucracy — including residence permits, registration, and other immigration-related matters — ensuring they feel supported throughout their studies. We build and maintain partnerships with universities and institutions worldwide, creating opportunities for student and staff mobility, academic collaboration, and the development of new international initiatives. Through these efforts, the International Affairs Office empowers the UE community to thrive in a globally connected world.

Key tasks and Responsibilities:

• Provide hands-on guidance to international students on German bureaucratic and immigration-related processes (e.g., residence permits, registration with local authorities and job-seeking visas)
• Advise students through information sessions, workshops, and one-on-one meetings, with a strong focus on study abroad opportunities and support for incoming international students.
• Administer and advise on funding opportunities for student and staff mobility (e.g., Erasmus+, PROMOS, DAAD programs)
• Support and coordinate student orientation activities, workshops, and other events for incoming international student groups
• Coordinate and administer summer/winter schools and additional short-term mobility formats
• Collaborate with International Affairs Team and colleagues at all UE campus locations, as well as with academic, administrative, and service units at the assigned location
• Contributes to strengthening international partnerships and supporting institutional initiatives related to student and staff mobility and academic collaboration
• Provide general advisory and service support to students on various international affairs topics
• Issue, verify, and process applications and administrative documents in compliance with university and external requirements
• Support International Affairs operations and other related duties

Your profile

• Completed vocational training or university degree or relevant practical experience in higher education (especially in International Affairs)
• Strong communication and advisory skills, with experience providing in-person, on-site guidance to students
• Strong knowledge of the German higher education system and its administrative processes
• Good understanding of immigration regulations in Germany, including residence permits and visa-related matters
• Excellent organizational skills with the ability to manage multiple responsibilities in a fast-paced environment
• Excellent written and spoken English and German language skills
• Ability to work effectively in a multicultural and international environment
• Demonstrated skills in problem-solving, proactive action, and conflict resolution
• Experience with mobility programs and funding schemes (e.g., Erasmus+, PROMOS, DAAD)
• Prior international experience (e.g., studying, working, or living abroad) is advantageous. Demonstrated experience in event organization (e.g., orientations, workshops) and familiarity with university management systems (such as CampusNet) is desirable

Why us?

• Opportunity to work with a great team in a dynamic and international environment
• 30 days of vacation
• After successfully passing the probationary period, we offer subsidies for employees' well-being through our health budget with preventive and aftercare services
• Various online language courses and opportunities to participate in online collaboration courses
• Numerous campus events from the fields of art, culture, business and science
• Opportunity to develop and implement new ideas and concept

About us

The University of Europe for Applied Sciences (UE) is a vibrant and dynamic institution that is dedicated to providing top-quality education to students from all around the world. Our programmes are delivered in English and/or German language, and with more than 100 nationalities represented on campus, we are proud to have one of the most diverse student bodies in Europe. Our campus locations in Berlin, Potsdam, Hamburg, Iserlohn, and Dubai (UAE) provide a truly international experience for our students and staff alike.

At UE, we are more than just a university – we are a family and we believe our employees are our most valuable asset, and we are committed to creating a supportive and inclusive work environment where everyone can thrive. As part of the Global University Systems (GUS) network, we offer a wide range of professional development opportunities, including bachelor's and master's degree programs, language courses, and executive education. With approximately 87,000 students across 57 locations worldwide, GUS provides an unparalleled international network for learning and collaboration.

If you are passionate about education and want to join a dynamic and innovative institution that values diversity, quality teaching, and its people, then we invite you to join our UE family today. 

---