Senior Executive Assistant

JOB DESCRIPTION

Join our dynamic team as an Executive Assistant, where your skills and dedication will be at the heart of our success. This role offers an exciting opportunity for career growth and professional development, allowing you to make a meaningful impact on our business and client deliverables. Be part of a team that values flexibility, confidentiality, and a strong work ethic, and enjoy the benefits of working in a collaborative and innovative environment.

As a Senior Executive Assistant within our Securities Services team, you will be instrumental in managing complex scheduling tasks, organizing travel arrangements, and supervising administrative operations. Your adeptness at handling sensitive information with confidentiality and your robust work ethic will be vital to your success. You will collaborate closely with business management and key stakeholders, becoming an integral part of the business and gaining insight into group priorities. Your role will be crucial in ensuring adherence to Firmwide policies while maintaining a focus on business and client deliverables.

Job responsibilities

• Manage advanced diary tasks, including internal and external meetings, conference calls, and organizing events.
• Coordinate travel and entertainment, ensuring compliance with policies.
• Process expenses by collaborating with teams and enforcing policies.
• Collaborate cross-functionally with business management and key stakeholders.
• Utilize internal systems for accurate data entry and reporting.
• Oversee administrative tasks such as managing distribution lists.
• Integrate into the business by understanding group priorities.
• Partner with assistants across lines of business to provide coverage.
• Participate in PowerPoint presentations, projects, and training.

Required qualifications, capabilities, and skills

• Previous experience as an executive assistant or secretary, ideally at a senior level.
• Fluent in German and English.
• Strong written and verbal communication skills.
• Excellent time management and scheduling abilities.
• High-level technical skills and understanding of expense systems.
• Ability to work under pressure with a polished and composed manner.
• Proactive and responsible, demonstrating initiative within the role.
• Adaptability and flexibility in a changing environment.
• Attention to detail and high-quality results.
• Understanding of investment bank culture and political landscape.
• Team player with a solution-oriented mindset.

Preferred qualifications, capabilities, and skills

• Experience in professional client handling and building business relationships.
• Familiarity with regulatory requirements

ABOUT US

J.P. Morgan is a global leader in financial services, providing strategic advice and products to the world's most prominent corporations, governments, wealthy individuals and institutional investors. Our first-class business in a first-class way approach to serving clients drives everything we do. We strive to build trusted, long-term partnerships to help our clients achieve their business objectives.

We recognize that our people are our strength and the diverse talents they bring to our global workforce are directly linked to our success. We are an equal opportunity employer and place a high value on diversity and inclusion at our company. We do not discriminate on the basis of any protected attribute, including race, religion, color, national origin, gender, sexual orientation, gender identity, gender expression, age, marital or veteran status, pregnancy or disability, or any other basis protected under applicable law. We also make reasonable accommodations for applicants' and employees' religious practices and beliefs, as well as mental health or physical disability needs. Visit our FAQs for more information about requesting an accommodation.

ABOUT THE TEAM

J.P. Morgan's Commercial & Investment Bank is a global leader across banking, markets, securities services and payments. Corporations, governments and institutions throughout the world entrust us with their business in more than 100 countries. The Commercial & Investment Bank provides strategic advice, raises capital, manages risk and extends liquidity in markets around the world.