Assistant Company Secretary

The Legal Support Lead Officer is a senior level, non-attorney role, responsible for providing legal support to the Citi Legal team. This role requires a pragmatic, proactive professional with thorough understanding of the Citi Legal Team. The overall objective of this role is to provide support to the Legal Team. **Responsibilities**: - Responsible for legal support activities related to legal operations, litigation/discovery/settlements or negotiation and contract administration - Manages the execution, review, processing and tracking of legal documentation and records, executes transactions and completes varied work requests from multiple sources that may be complex in character and have tight deadlines - Participates in legal programs and projects to achieve coordinated and efficient process improvements and legal support solutions; liaises with other control/functional businesses in support of initiatives - Interacts with senior leaders, internal and external peers to gather information and works closely with the team’s management to determine legal solutions - Continuously stays informed of regulatory changes, new regulations, internal policy changes and developments in the law - Applies in-depth understanding of how associated risks differ depending on product and documentation envisaged in relevant jurisdiction(s) and provides advice to the Risk function and business partners accordingly Qualifications: - Suitable relevant industry experience, preferably with some experience working in an in-house legal role within financial services - Ability to manage complex documentation with organization and detail - Must possess excellent interpersonal and project management skills, as well as the ability to interact and communicate effectively with Senior management - Proficient in Microsoft Office: Word, PowerPoint, Excel, Outlook - In-depth knowledge of legal customs and practices - Knowledge and understanding of the financial services industry **Education**: - Bachelors/University degree, Master’s degree preferred The key tasks include: Board Services: - Assisting the Germany Company Secretary in providing robust governance and Board services to the Germany Legal Entities - Arrange and attend Board and Committee Meetings. Prepare and circulate meeting packs, liaising with presenters. Prepare detailed meeting minutes the Board and committee meetings: - Follow up and track post Board meeting actions. - Administer circular votes. Governance Services: - Liaise with Directors - Assist with annual Board self-evaluation and with skills and suitability assessment - Ensure decisions are made are communicated to and implemented by the relevant company stakeholders. - Ensure good information flows within the Board and its committees and between senior management. - Maintaining and updating terms of reference, charters, by-laws and articles of association. - Any other governance tasks as delegated by the Company Secretary. Other Skills: - Fluent in English and German - Attention to Detail - Previous Experience in Financial Services, Legal Entity Governance - Strong demonstrable Minute Taking Experience LI-CM2 - **Job Family Group**: Legal - **Job Family**: Legal Professionals - **Time Type**: Full time - Citi is an equal opportunity and affirmative action employer. Qualified applicants will receive consideration without regard to their race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. View the "**EEO is the Law**" poster. View the **EEO is the Law Supplement**. View the **EEO Policy Statement**. View the **Pay Transparency Posting