Executive Management Assistant

At ICON, it’s our people that set us apart. Our diverse teams enable us to become a better partner to our customers and help us to fulfil our mission to advance and improve patients’ lives.

Our ‘Own It’ culture is driven by four key values that bring us together as individuals and set us apart as an organisation: Accountability & Delivery, Collaboration, Partnership and Integrity. We want to be the Clinical Research Organisation that delivers excellence to our clients and to patients at every touch-point. In short, to be the partner of choice in drug development.

That’s our vision. We’re driven by it. And we need talented people who share it.

If you’re as driven as we are, join us. You’ll be working in a dynamic and supportive environment, with some of the brightest and the friendliest people in the sector, and you’ll be helping shape an industry.

As we continue to expand our global operations, we are currently recruiting for a Project Associate to support our Medical Affairs Department in Mannheim, Germany.

In this interesting role you will work under the direction of the Manager of Medical Monitoring Support Centre, assist in performance of administrative tasks related to medical monitoring to ensure that these activities are conducted in accordance with the client and PRA protocol, standard operating procedures (SOPs), International Conference on Harmonization-Good Clinical Practices (ICH-GCP), and all applicable regulatory requirements.

You will be involved in:
- Supporting the team of Medical Monitoring Associates (MMA) and Medical Directors on projects to achieve study objectives and compliance with the protocol.- Entering and updating data in the appropriate systems according to project specifics described in SMMP/MMP and SOPs.- Filing and archiving medical documents and relevant communications, documenting all internal and external contacts relating to the protocol in the appropriate systems.- Managing internal and external medical meetings: Organizing meeting schedules, preparing meeting materials, preparing and disseminating meeting agendas and minutes.- Maintaining records of the Medical Monitoring Support Center (MMSC) and MD on Duty (in EAPA).- Operating the FAX server for Medical Affairs.- Maintaining PD records for projects that have no PRA Medical Monitoring Services contracted.- Coaching and mentoring team members for specific projects and processes, as needed.- Completing review of project documentation and subsequent tracking, metrics as necessary.- Non-project specific responsibilities may include: distribution of mail (post), maintenance of departmental signature sheet, global Team Meeting including Learning Link Codes and MD Training/ presentations- Assistance for participants of the MD Training Week activities.- Performing other duties as assigned.

We need a well-organised and approachable Project Associate to provide first class administrative and business support to our international Medical Affairs team.

Administrative experience gained within a CRO or pharmaceutical environment would be desirable although this is not essential and we can consider strong administrators or graduates without this background.

Strong IT skills are essential, in particular MS Word and MS Excel and the ability to take and type up accurate minutes. You will be a strong communicator and have the ability to multi task and work effectively under pressure.

Fluency in English is essential.

The position is based in Mannheim, Germany.

Benefits of Working in ICON:
Our success depends on the quality of our people. That’s why we’ve made it a priority to build a culture that rewards high performance and nurtures talent.

We offer very competitive salary packages. And to keep them competitive, we regularly benchmark them against our competitors. Our annual bonuses reflect delivery of performance goals - both ours and yours.

We also provide a range of health-related benefits to employees and their families and offer competitive retirement plans - and related benefits such as life assurance - so you can save and plan with confidence for the years ahead.

But beyond the competitive salaries and comprehensive benefits, you’ll benefit from an environment where you are encouraged to fulfil your sense of purpose and drive lasting change.

ICON is an equal opportunity and inclusive employer and is committed to providing a workplace free of discrimination and harassment. All qualified applicants will receive equal consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.

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