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Production Coordinator

vor 2 Wochen

Berlin, Deutschland FIRST Global Brand Experience Agency Vollzeit

**ABOUT OUR COMPANY**

FIRST is a leading global brand experience agency providing Content, Creative, Digital Technology, Management & Delivery, and Data & Insights services. Operating as a full-service agency partner or through embedding specialist talent into client teams, FIRST brings brands and people together through creative, connected experiences. Spanning 11 countries and with more than 400 team members, FIRST works with clients across industries including financial services, technology, media, consumer electronics, medical and healthcare, automotive, aerospace and the non-profit sector. Event Marketer Magazine listed FIRST among their “Top 100 Event Agencies” for 2020, as well as one of 2020’s “Best Places to Work in Events.” Crain’s New York Business also recognized FIRST as one of the Top 100 “Best Places to work in NYC” for 2020, and The London Stock Exchange Group listed FIRST as one of “1000 Companies to Inspire Britain” in 2020.

**JOB DESCRIPTION**

The **Production Coordinator **will represent the FIRST Brand, working as an implanted team member for a well-known Fortune 500 technology company. This role will be largely responsible for coordinating all aspects of production, from development through end of production to make sure launch goals are met for the client business.

**RESPONSIBILITIES**:

- Coordinate production with client’s third-party studio/production company partners, from development through end of production.
- Review and communicate with studio/production company crew hires, production personnel, etc.
- Lead communications regarding production matters throughout the project lifecycle to ensure client internal stakeholders (Marketing, PR, Creative, Product, Advertising) are always aligned
- Provide high-level communications support for the FIRST team on-site
- Coordinate with the Event Management team to ensure alignment on client expectations and event details.
- Manage internal event ticketing system queue. Meet regularly with cross functional stakeholders to determine event readiness.
- Work with the Event Production team to translate complex technical capabilities to non technical stakeholders and clients.
- Manage budgets, costings and billings for scalable resources.
- Create a weekly schedule for Event Production technicians that best utilizes skill set, team bandwidth, and efficiency.
- Manage internal event calendars.
- Coordinate all deliverables related to events for the Event Production team. Items include videos, decks, music, audio stingers, graphic elements, live stream links, etc.
- Schedule tech checks, rehearsals, and client meetings as needed to ensure the proper execution of technical requests for events.
- Create, manage, and track all quotes and expenses associated with events.
- Liaise with external vendors on rentals and billing for events.
- Routinely review and audit all financial documents for accuracy in billing.
- Provide recommendations for potential production companies for future projects

**QUALIFICATIONS**:

- Bachelor’s degree preferred
- Proficient experience with G Suite a plus
- Team player with demonstrated skills collaborating with employees and clients; diplomatic approach to situations
- Highly organized with the ability to handle multiple tasks to meet strict deadlines with a positive, inspiring attitude
- Excellent written and oral communication skills at all levels
- Excellent time management and multitasking skills
- Ambitious, creative, proactive and resourceful; solutions-oriented

**ADMINISTRATION AND GENERAL**:

- Assume responsibility for own environment, ensuring adherence to health and safety policies while having clean smart surroundings
- Work intelligently and ensure management is aware of problems or issues which negatively affect productivity
- Build excellent relationships with the team through positive communications
- Proactively contribute to achieving the company’s goals and objectives
- Ensure knowledge is shared within the team to enable them to work smarter and more efficiently
- Work on ad hoc requests from clients as required