Aktuelle Jobs im Zusammenhang mit Administrative Assistant - Berlin - U Trust Insurance Agency LLC
-
Administrative Assistant
vor 2 Wochen
Berlin, Berlin, Deutschland ZenithCore Global VollzeitAdministrative Assistant (Entry-level/Assistant-level) – Role Description & QualificationsAn Administrative Assistant at the entry or assistant level provides essential support to daily office operations, ensuring smooth communication, organized workflows, and consistent administrative efficiency. The role involves managing schedules, coordinating...
-
Administrative Assistant
vor 2 Wochen
Berlin, Berlin, Deutschland Vieworks Organization VollzeitRole DescriptionWe are looking for a highly organized and detail-oriented Administrative Assistant to support the smooth functioning of our team. In this role, you will be responsible for handling a variety of administrative tasks such as managing schedules, organizing meetings, preparing reports, and assisting with general office operations. The Entry-level...
-
Administrative Assistant
vor 2 Wochen
Berlin, Berlin, Deutschland NOVALITH MARKETING VollzeitAdministrative AssistantRole DescriptionThe Administrative Assistant provides essential organizational and operational support to keep daily activities running smoothly. This role focuses on managing schedules, coordinating meetings, preparing documents, and supporting communication across departments. Responsibilities include maintaining both digital and...
-
Administrative Assistant
vor 1 Woche
Berlin, Berlin, Deutschland Orasia Jeddah VollzeitRole DescriptionThis is a full-time, on-site role for an Administrative Assistant. The Administrative Assistant will provide comprehensive administrative support to ensure the smooth and efficient operation of the office. This role involves managing office supplies, scheduling appointments, organizing meetings, handling correspondence, and assisting with...
-
Administrative Assistant
vor 1 Woche
Berlin, Berlin, Deutschland Asun Solar Power (P) Ltd. VollzeitRole DescriptionWe are seeking an organized and proactive Administrative Assistant to join our team. In this entry-level role, you will support daily office operations by performing administrative tasks such as managing schedules, handling communications, and organizing documents. You will play a key role in ensuring the smooth flow of office activities and...
-
Administrative Assistant
vor 1 Woche
Berlin, Berlin, Deutschland NEW DECADE TECH ZW VollzeitRole Description:We are looking for an organized and detail-oriented Administrative Assistant to support our team. In this entry-level role, you will assist with managing schedules, handling office communications, organizing documents, and performing various administrative tasks. You will be responsible for maintaining office supplies, arranging meetings,...
-
Administrative Assistant
Vor 6 Tagen
Berlin, Berlin, Deutschland MSc in Health Service Improvement and Evaluation (HSIE) University of Oxford VollzeitRole DescriptionWe are seeking anAdministrative Assistant(Entry-level) to support our office operations. In this role, you will manage office communications, assist with scheduling and organizing meetings, and handle general administrative tasks. You will help ensure smooth daily operations by maintaining organized files, preparing documents, and supporting...
-
Administrative Assistant
vor 2 Wochen
Berlin, Berlin, Deutschland Stödig Ship Management Poland sp. z o.o. VollzeitRole Description:We are seeking a highly organized and detail-oriented Entry-Level / Assistant-Level Administrative Assistant to support our team. In this role, you will be responsible for managing daily office tasks such as answering phones, scheduling meetings, handling correspondence, and organizing documents. You will assist with maintaining office...
-
Administrative Assistant
vor 1 Woche
Berlin, Berlin, Deutschland FSDM Robotics Club VollzeitRole DescriptionThis is a contract role for an Administrative Assistant. The selected candidate will provide administrative support to ensure the smooth functioning of day-to-day operations. This includes handling correspondence, managing schedules, coordinating meetings, preparing documents, and assisting with office management tasks. The Administrative...
-
Junior Administrative Assistant
Vor 3 Tagen
Berlin, Deutschland Gil Inc Vollzeit**We are seeking an Junior Administrative Assistant to perform routine administrative functions such as drafting and routing correspondence, scheduling appointments, organizing and maintaining files, or providing information to callers.** **Requirements**: In addition to secretarial duties (filing, taking phone calls, scheduling appointments, making travel...
Administrative Assistant
vor 2 Wochen
Imagine working in a company where structure is respected, initiative is valued, and every detail matters. At **U Trust Insurance Agency LLC**, we’re building a professional, reliable team to support our operations across 31 U.S. states - and we’re looking for an **Administrative Assistant** who can bring clarity, consistency, and smart coordination into our day-to-day work.
This is not a narrow support role. You’ll be working across all departments - from Sales to Customer Service to HR - helping different teams stay organized, on schedule, and focused. As we continue to grow, we need someone who can take ownership of the administrative flow and help the company run smoothly behind the scenes.
**Who we’re looking for**
We need someone who:
- Can manage calendars, meetings, and reminders without missing a beat
- Feels confident using Google Sheets, Notion, Zoom, and other digital tools
- Communicates clearly, respectfully, and knows when to ask questions
- Is comfortable working in a growing company with evolving processes
- Takes ownership of their tasks and understands the importance of follow-through
This isn’t just about completing admin tasks - it’s about staying organized, preventing things from slipping through the cracks, and being a reliable part of the team.
**Key Responsibilities**
- Schedule meetings, manage calendars, and handle communication logistics
- Track to-dos, manage internal task lists, and help with prioritization
- Support with research, data entry, bookings, and occasional special projects
- Collaborate with all teams across the company, supporting daily operations and ongoing projects
- Stay responsive and available during working hours (8 AM - 4 PM PDT / 18:00 - 2:00 Kyiv time)
- 1+ year of experience as an Administrative Assistant, Project Coordinator, or similar
- Confident written and spoken English (B2+ minimum)
- Strong time management and organizational skills
- Proficiency with Google Workspace, Slack, Zoom, and task managers
- A responsible mindset, attention to detail, and ability to work independently
**Work Setup**
- Remote, full-time, long-term
- Working hours: 8 AM - 4 PM **Pacific Daylight Time** (Kyiv: 18:00 - 2:00)
- Cross-functional collaboration with all departments
- Clear onboarding, supportive environment
- Room to grow into broader operational or coordination roles over time
**About U Trust Insurance Agency LLC**
We’re a fast-growing trucking insurance agency licensed in 31 U.S. states. Our team operates globally, with a strong focus on service quality, operational efficiency, and team accountability. We don’t do corporate bureaucracy - we prioritize clarity, teamwork, and real results.
**How to apply**
No tests or long forms — just send your CV.
We look forward to hearing from you