Administrative Assistant

vor 1 Woche

Berlin, Berlin, Deutschland FSDM Robotics Club Vollzeit

Role Description

This is a contract role for an Administrative Assistant. The selected candidate will provide administrative support to ensure the smooth functioning of day-to-day operations. This includes handling correspondence, managing schedules, coordinating meetings, preparing documents, and assisting with office management tasks. The Administrative Assistant will act as the first point of contact for internal and external stakeholders, ensuring effective communication and coordination across departments.

The role requires a high level of organization, attention to detail, and the ability to handle multiple tasks simultaneously. The Administrative Assistant will be responsible for managing office supplies, handling travel arrangements, and maintaining filing systems. Additionally, the position will require the preparation of reports, presentations, and other documents as needed, while ensuring confidentiality and professionalism at all times.

Qualifications

Organizational Skills: Strong ability to manage multiple tasks, prioritize responsibilities, and maintain a high level of organization in a fast-paced environment.

Communication Proficiency: Excellent written and verbal communication skills, with the ability to professionally handle inquiries, correspondence, and meetings.

Time Management: Proven ability to efficiently manage time, schedule appointments, and coordinate activities while meeting deadlines.

Attention to Detail: High attention to detail and accuracy in preparing documents, managing schedules, and maintaining office systems.

Problem-Solving Abilities: Ability to identify issues and take initiative to resolve them quickly and effectively.

Team Collaboration: Strong interpersonal skills, with the ability to work effectively with diverse teams and departments.

Technical Proficiency: Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), and other office management tools. Knowledge of office management software or databases is a plus.

Confidentiality: Ability to handle sensitive information with discretion and maintain confidentiality in all aspects of the role.

  • Relevant Academic Qualifications: A degree in Business Administration, Office Management, Communication, or a related field is preferred. Additional training or certification in administrative support is an advantage.

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