Part-time Office Administrator

Vor 7 Tagen

Munich, Deutschland IMG Vollzeit

**Business Overview**

IMG is a global leader in sports, fashion, events and media. The company manages some of the world’s greatest athletes and fashion icons; owns and operates hundreds of live events annually; and is a leading independent producer and distributor of sports and entertainment media. IMG also specializes in licensing, sports training and league development. IMG is a subsidiary of Endeavor, a global entertainment, sports and content company.

**Key Accountabilities**
- As Office Admin, they will ensure that the office is kept presentable and well stocked with office and kitchen supplies. Form and always maintain relationships with relevant suppliers and a cost-conscious approach. They will be the primary point of contact between the Company and building management, form and maintain relationships with maintenance vendors and suppliers of furniture and fittings and coordinate day to day activities, e.g. cleaning, stationery purchase, etc.
- As Receptionist, they will be responsible for meeting and greeting visitors on arrival, ensuring the meeting rooms are kept clean and tidy, managing post in and out/courier deliveries, etc.
- As support to IMG Munich staff, they will take responsibility for assisting the team with guest welcome, package shipping and receipt and other activities that might be requested from time to time.
- First point of contact for the company including front line reception duties.
- Answering telephone and resolving enquiries from staff, public & business contacts
- Processing and organising collections and deliveries
- Manage meeting rooms
- Manage badges and request to access the office, dealing with security services Company
- Dealing with Suppliers, cleaning contractors, building management
- Maintenance of kitchen / office equipment
- Administrative support for other departments
- Organising in-house catering
- General Office Maintenance and upkeep of the office Creating positive working conditions by keeping the office fun, tidy, and professional

**Required Qualifications**
- Excellent organisational, time management and customer service skills
- Ability to work well as part of a wider team
- Ability to use your own initiative but also know when matters need to be referred to management
- Professional and personable in dealings with internal and external stakeholders
- Able to work flexible hours when necessary in support of high priority actions or remote staff
- Able to stay cool under pressure and deal with conflicting demands diplomatically
- Strong MS Office skills across word, excel, outlook and power point.
- An open, positive and solution-oriented manner is in your nature
- Excellent communication skills both written and oral, in German and English
- Discrete and trustworthy with respect to confidential and personal information
- Accurate and a with a strong attention to detail
- Excellent communication skills and loves working with people
- Demonstrable experience in a similar role in a global organization

**Working Conditions**
- The job location is Munich, Germany.
- This is a permanent part-time position (25 hours per week).
- Occasional travel and weekend work may be required

**Equal Opportunities Statement**

**Job Type**: Part-time

**Salary**: Up to 25,000.00€ per year

Ability to commute/relocate:

- 80539 München: Reliably commute or planning to relocate before starting work (required)

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