Office Administrator/hr Assistant

**About Us**:
We are a dynamic start-up within one of the largest insurance companies in the world, dedicated to revolutionizing the health insurance business by providing technical excellence and innovative services to our entities. Our team is composed of highly motivated individuals who are passionate about driving change and delivering exceptional solutions. For our office we are seeking a talented and resourceful Office Administrator with HR responsibilities to join our team.

Tasks

What to expect

As an Office Administrator with HR responsibilities, you will play a crucial role in ensuring the smooth day-to-day operations of our office while also supporting HR functions. You will be responsible for overseeing office logistics, managing administrative tasks, and providing HR support to employees. This is a unique opportunity to be part of a fast-paced start-up environment, where you can contribute to the success of our organization and make a tangible impact.
- Become part of our young and lively start-up community while enjoying the benefits and the platform of Allianz, one of the largest insurances worldwide
- Work closely with our leadership team and be the go-to-person for all HR related questions at ADH
- Leverage your ideas and your experience and have visible impact on how the company is run
- Learn new skills and grow personally by taking on increasingly larger responsibilities for our office administration

**Responsibilities**:
Coordinate all office activities, e.g.
- Oversee general office operations, including managing office supplies, equipment, and facilities maintenance.
- Perform bookkeeping tasks such as managing invoices, and tracking the office admin and HR budgets.
- Maintain general office files, including job files, vendor files, and other files related to the company’s operations.
- Organize company events and team-building activities.
- Maintain office culture by planning and implementing initiatives that promote a positive work environment.

Assist Senior Leaders in recruiting and managing staff, e.g.
- Conduct initial orientation with newly hired employees.
- Compile and update employee records (contract, promotion letters, work from abroad certificates, etc).
- Assist in payroll preparation by providing relevant data (absences, bonus, leaves, etc) as well as ensuring accuracy and confidentiality.
- Document and prepare reports relating to personnel activities (staffing, recruitment, training, performance evaluations etc.).
- Communicate with Group HR at Headquarters.

**Requirements**:
Requirements for Success
- High School diploma with B+, resp. Abitur with 2,0 or better
- 2 or more years of working experience in related field, e.g. as secretary or office administrator
- Able to thrive in a fast-paced environment
- Comfortable handling strictly confidential information with high attention to details
- Proactive problem-solving abilities and a flexible approach to adapt to changing priorities
- Ability to work independently, with high degree of self-organization, initiative, and team spirit
- Multi-tasking and time-management skills, with the ability to prioritize tasks independently
- Proficient in Microsoft Office Suite (Word, Excel), experience in SAP R/3 is a plus
- Excellent written and oral communication skills in English and German

**Benefits**:
Our Benefits
- Balance your work and your personal commitments with

flexible working hours

the chance to work from home for 3 days per week

cross-border work from other EU countries for 25 days a year

30 days of vacation

part-time work welcome
- Enjoy a climate friendly commute with our 20 EUR subsidy on the “DeutschlandticketJob”
- Invest in your health with the Allianz sponsored egym-WELLPASS access to more than 7000 gyms
- Invest in your future with the Allianz Employee Share Purchase Plan and the Allianz Pension Scheme.

**Additional Information**:
The Office is located in Munich-Riem (Willy-Brandt-Platz 3; Messestadt West U2).

Are you interested?