Operations Lead Eit Health Germany-switzerland

Operations Lead (M/F/d)
EIT Health Germany-Switzerland
EIT Health - Co-Location Centre, Munich

EIT Health, a Knowledge and Innovation Community (KIC) under the umbrella of the European
Institute of Innovation and Technology (EIT), is focused on supporting entrepreneurship, innovation,
and education, to promote healthy living, support active ageing and improve healthcare. EIT Health
brings together leading organisations along the entire value chain - smaller companies, larger
industry, excellent academic and research institutions, and public sector organisations. Together we
work toward a healthier Europe by removing barriers to innovation, promoting talent and education,
leveraging enabling technologies and exploiting big data. EIT Health has Central Offices (CO) in Munich
and develops activities across a network of regional Innovation Hubs (known as Co-Location Centres
(CLCs) in Munich, Paris, Dublin, Barcelona, Rotterdam, Stockholm and Vienna). In addition, the
InnoStars office in Budapest involves Partners from Hungary, Poland, Portugal and Italy. EIT Health
includes more than 130 partners.

About EIT Health Germany-Switzerland CLC

The CLC in Germany-Switzerland has 15 Partners - from leading companies and public health
organisations, renowned universities and research institutions across both countries. They collaborate
to realise EIT Health’s mission to be Europe’s leading innovation platform, facilitating longer, healthier
lives and more sustainable healthcare systems.

Role overview
EIT Health Germany-Switzerland CLC is seeking to appoint an Operations Lead, reporting to CLC
Managing Director.e

The EIT Health Germany-Switzerland Operations Lead will be responsible for developing and
implementing effective, strategically driven, proactive and compliant processes in the newly
established CLC Germany-Switzerland. Main tasks will be management and maintenance of day-to-day
operations, including HR, finance, banking, payroll, audit preparation, procurement, keeping records in
compliance with public tender/funding rules, data protection, and GDPR policies and processes.

and ensuring a close alignment with the Central Office team.

Objectives of the role

The main objectives of the Operations function at EIT Health are to:

- Ensure Finance execution and management in close collaboration with the EIT Health Central

Office finance team.
- Ensure IT implementation in close collaboration with the EIT Health Central Office IT team.
- Ensure HR processes and development plans in close collaboration with the EIT Health Central

Office HR team.
- Implement, update and oversee standard operating procedures in operations, finance and

procurement in compliance with EU funding rules.
- Ensuring effective CLC governance: Working with Managing Director to set and circulate

agendas; take meeting minutes; and assist with any logistics requirements.
- Update and amend data protection policies and documents, and amend data security access

in coordination with IT, in compliance with data protection policies and GDPR requirements.
- Supporting the Managing Director in steering and representing the legal entity.

Responsibilities and duties
- Collaborate with CLC Managing Director in setting and driving organizational setup, operations

strategy, hiring levels and finance.
- Interact with Central Office team to coordinate Finance, HR and IT services according to

internal Service Level Agreements.
- Interact with accountancy firm, tax advisors and law firm.
- Provide active management, coordination and overview of the CLC’s operations.
- Manage and maintain day-to-day finance, banking, payroll.
- Prepare, schedule and organise internal governance meetings including Shareholder
- Assembly, Local Supervisory Board, Strategic Orientation Committee and Team Meetings.- Ensure data protection and GDPR policies and processes.
- Work collaboratively with the team to support coordination and documentation for audit

preparation across finance, procurement and operations to meet EU funding rules
requirements.
- Prepare and support all external audit requests
- Plan and oversee strategic, and operational processes and deliverables of broad significance
- to the organization.- Establish and implement short
- and long-term organisational goals, objectives, strategic plans,
- policies, and operating procedures.- Monitor and evaluate programmatic and operational effectiveness and effect changes
- required for improvement.- Manage strategic projects and ensure timely delivery of services and results.
- Leverage synergies across portfolio and foster collaboration among internal stakeholders
- (within CLC and with EIT Health Central Office).- Coordinate and ensure optimal internal information flow and communications by
- implementing necessary processes and tools.- Ensure effective recruiting, onboarding, professional development, performance

management, and retention.

Required Skills & Experiences

**Education**:
**Experience**