Office Coordinator

vor 1 Woche

Berlin, Deutschland Earlybird VC Management GmbH & Co. Vollzeit

Do you enjoy working in an exciting, international, and fast-paced organization within a small and supportive team? Like organization, multi-tasking, planning, and interacting with a variety of clients? We at Earlybird Venture Capital seek a professional, friendly, and energetic Office Coordinator & Team Assistant for our centrally-located Berlin office.

Earlybird is a venture capital investor focused on European technology companies. Founded in 1997, Earlybird invests in all growth and development phases of a company and supports its portfolio companies with financial resources, strategic support, as well as access to an international network and capital markets. Earlybird invests out of a family of focused and independently-managed funds: Digital West (Western Europe), Digital East (Emerging Europe), Healthcare, UNI-X (University spinoffs), and Growth Opportunity. With EUR 2 billion under management, 8 IPOs, and 30 trade sales, Earlybird is one of Europe’s most established and active venture capital firms.

Tasks
- Taking care of office coordination tasks (answering the phone, office orders, processing incoming/outgoing mail, etc., as well as vacation replacement)
- Managing all facility-related topics for our office (i.e. repairs or renovations)
- Coordinating exchanges between our Investment professionals and external parties
- Assisting in daily operations including booking of travel, planning of meetings
- Collaborating frequently across teams (Finance, Marketing, Investor Relations, and HR) in our Berlin, Munich, and Paris offices
- Supporting cross-team (virtual) events or projects
- Proposing new ideas and contributing to our positive company culture

**Requirements**:

- Some previous experience as a Team Assistant, Office Coordinator, Front Desk Manager or Receptionist and/or completed professional apprenticeship (hotel, multi-lingual assistant, tourism, etc.)
- A friendly and professional client-first and can-do approach to all of your tasks
- Very strong organizational skills plus the ability to prioritize and multitask
- Google Suite and MS Office skills (Excel, Word, PowerPoint)
- Good project management skills
- Fluency in English and German (C1 level preferred)

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