Office Coordinator

About Us

RepRisk is the world's most respected Data as a Service (DaaS) company for reputational risks and responsible business conduct. Our mission is to provide transparency on business conduct risks to drive positive change. Combining advanced AI with deep human expertise, and a proven methodology at the core, RepRisk's solutions bring performance and peace of mind, enabling clients to know more, be sure, and act faster. With our values of intellectual honesty and humility, operational excellence, and openness and respect, our diverse teams of talented experts are pioneering solutions that enable clients to make better informed decisions. Headquartered in Zurich, and with offices in Toronto, New York, London, Berlin, Manila, and Tokyo, we stay close to clients and bring an independent lens to the industry. United by our shared belief in the power of data, our 400 people are proud to be setting the global standard for business conduct data and driving positive and meaningful change through transparency.

We Offer

• An entrepreneurial, international, and dynamic work environment
• A shared mission to drive accountability and responsible business conduct, creating positive change and impact
• A diverse and inclusive workplace because life would be boring if we were all the same
• Paid volunteering and training days, plus a donation matching program and a health and fitness subsidy
• Being part of a growing, diverse, and experienced team that will offer support and the opportunity to enhance your technical skills and knowledge; ability to work in an agile development ecosystem using state-of-the-art open-source technologies

About You

Do you have a passion for people, office space & workplace management by adding your personal touch while improving the teams productivity and well-being? Are you a highly organized, confident person with an approachable and easy-going personality? You love to connect, communicate, and work with all levels of seniority inside and outside the company? Are you detail-oriented while maintaining a pragmatic outlook without compromising quality? If your answers are YES - this is the perfect role for you

Your Responsibilities

The position of the Office Coordinator plays a crucial role in supporting RepRisk's growth and its global reach. You will support the team in Berlin as well as it's subsidiaries, therefore, this is a 100% office based position in our beautiful office in Kreuzberg. Moreover, you will be:

• Representing and supporting the Berlin team as first point of contact for internal stakeholders and external providers;
• Assisting the Head of Operations (General Manager Germany), to execute local strategies, streamline workflows, and improve operational efficiency
• Managing office supplies, communication with vendors, bills, post and ad hoc tasks
• Planning and coordinating multiple office events with an eye for sustainable choices
• Preparing and monitoring invoices in our dedicated expenses app
• Supporting the budgeting process for the local office and keep an overview of the running costs and investments
• Nurturing relationship with property management and managing the office maintanence as well as German Occupational Safety and Health Act (Arbeitsschutzgesetz)
• Coordinating repairs to office equipment and other office procedures as required and in collaboration with IT Support when needed
• Creating internal presentations and coordinating global and local team meetings (e.g. team events, workshops and training)
• Handling multiple ad-hoc projects (e.g. expand Admin Guide and Berlin Team Guide regarding office procedures and best practices)

You Offer

• Minimum of 2 years proven experience in the office and workplace environment
• Experience in a fast-paced, high-growth International Business
• You are highly proficient in both German and English
• Strong project management skills, a flair for digital solutions, and the latest productivity tools
• Advanced skills with MS-Office, -Teams, -Planner, Word and especially Excel and PowerPoint

Additional Information

Please note that we will only consider candidates with a valid work permit.