Office & Finance Coordinator

**ROLE**

At RCS our vision is a world where natural resources are produced, traded and transformed in a way that generates sustainable positive impacts on people and the planet.

**Join us at RCS Global Group**

We are looking for a dynamic and passionate Office & Finance Coordinator.

**1. YOUR ROLE**

The Office & Finance Coordinator ensures smooth running of our company’s office and finance operations and contributes in driving sustainable growth by:

- Coordinating office operations and finance activities to secure efficiency and compliance to company policies
- Keep stock of office supplies and place orders when necessary

2. YOUR RESPONSIBILITIES

2.1. Office Responsibilities
- Maintain the office by coordinating office operations and procedures, controlling correspondence, designing filing systems, and executing clerical functions.
- Maintain company and other office files while practising company-wide file retention and data protection policies
- Ensuring that all relevant legislation is adhered to such as health and safety regulations and any industry-specific best practice guidelines
- Oversee all areas of office management and act as point of contact for landlord, property managers, external suppliers and service providers as well as any other office related matters
- Collaborate with on-site maintenance team and external contractors to ensure that the property and individual units are repaired and maintained to meet company standards and local laws
- Create and process new leases as well as lease renewals and additions, such as washer and dryer rentals, parking garage rentals and pet addendums
- Track, maintain and replenish office supplies, consumables (including food and snack items) and cleaning materials
- Responsible for purchasing office and staff equipment and supplies, leasing and management of plants, furniture, and mobile phone contracts.
- Manage office related operations and activities related to:

- Access control
- Rent and utilities (phones, electricity, rundfunkbeitrag and internet etc)
- Post and invoices
- Staff transport cards and payments to service providers
- Cleaning services
- Employer liability and insurance
- Organise and coordinate team events and activities
- Submit timely expense reports and prepare presentations/proposals as assigned
- Assist colleagues whenever necessary

2.2. Finance Responsibilities
- Matching invoices to statements and purchase orders to invoices
- Maintenance of budget and cash flow
- Identify gaps and recommend improvements in financial processes
- Paying for staff equipment, office supplies and company / team events using company card and submitting invoices and expense report to the Finance department for processing and reconciliation
- Support budgeting and bookkeeping procedures
- Ensure office financial obligations are paid and processed in a timely manner

2.3. Team Management
- Participate in the onboarding process of new team members, ensuring their engagement and continuous development

2.4. Training
- Identify and complete training that have been identified for your own career and professional development
- Participate in Knowledge Share activities

2.5. Business Development
- Collaborate and contribute to the development of content or presentations for current or potential clients/projects
- Contribute to technical proposal writing and budget development
- Support ad hoc Business Development activities with senior leadership

**3. **YOUR PROFILE**
- Degree in Office Administration, Finance, Economics or relevant field
- 2 Years of experience in a similar role
- Outstanding communication and interpersonal abilities
- Excellent organisational and leadership skills
- Familiarity with office management procedures and basic accounting principles
- Native German speaker
- Business level fluency in English

**4. **LOCATION**

The position is based in Berlin

**5. STARTING DATE**

Immediately

**More about RCS GLOBAL GROUP**

As the world transitions towards e-mobility, raw materials crucial to that transition are coming under increased scrutiny due to human rights and environmental risks throughout and at the source of global supply chains.

Founded 15 years ago, RCS Global Group is the leading advisory and supply chain audit firm working with companies across the world to identify and manage environmental, social and governance risks in their supply chains. This includes - inter alia - customer-facing automotive and electronics brands in the United States and Europe, battery and other manufacturers in Asia, and mining operators around the world.

Our vision is a world where natural resources are produced, traded and transformed in a way that generates sustainable positive impacts on people and the planet. We do this by bringing transparency and good practice to every point of a company’s supply chain from source to store, including through supplier audit programs, product traceability, as well as data solutions for supply chain moni