Office Support Coordinator

**Meet DeepL**:
DeepL is a global communications platform powered by Language AI. Since 2017, we’ve been on a mission to break down language barriers. Our human-sounding translations and intelligent writing suggestions are designed with enterprise security in mind. Today, they enable over 100,000 businesses to transform communications, reach new markets, and improve productivity. And, empower millions of individuals worldwide to make sense of the world and express their ideas.

Our goal is to become the global leader in Language AI, building products that drive better communication, foster connections, and make a real-life impact. To achieve this, we need talented individuals like you to join our exciting journey. If you're ready to work with a dynamic team and build your career in the fast-moving AI space, DeepL is your next destination.

**What sets us apart**:
What sets us apart is our blend of modern technology, competitive benefits, and an open, welcoming work culture that enables our people to thrive. When we share what it's like to work at DeepL, the reactions are overwhelmingly positive. This may be because of our products that have helped countless people worldwide or our shared mission to improve communication for individuals and businesses, bringing cultures closer together. What we know for sure is this: being part of DeepL means joining a team dedicated to innovation and employee well-being. Discover what our teams have to say about life at DeepL on LinkedIn, Instagram and our Blog.

The Office Support Coordinator is responsible for managing day-to-day tasks with competence and flexibility, responding adeptly to sudden changes and unexpected events. This person will independently manage the overall office organization in our Berlin location, working closely with the global office team. The Coordinator will establish internal office processes, ensuring they are executed efficiently and in compliance with safety standards. Detail-oriented, responsive, and hands-on, the Office Support Coordinator contributes to a positive working atmosphere through the careful and efficient execution of tasks.

**Key Responsibilities**:

- ** Office Operations Support**:

- Assist with daily office tasks such as mail and package handling, inventory replenishment, workplace maintenance, and general office organization.
- Support the monitoring and compliance of health and safety standards within the office.
- ** Facilities and Vendor Coordination**:

- Facilitate coordination with local service providers for services such as coworking spaces, shipping and storage, cleaning, catering, plants, and snacks.
- Report issues and follow up on service requests to ensure timely resolutions.
- ** Office Events Management**:

- Assist in organizing and executing internal and external company events within the office and team meetings.
- Coordinate with catering providers and support logistics, including room preparation, material procurement, and clean-up, while adhering to budget guidelines in collaboration with Office Support Team members at other locations.
- ** Support Technology and Equipment Maintenance**:

- Oversee the general functionality, cleanliness, and supply levels in the office.
- Identify and report maintenance issues, collaborating with the IT department and relevant teams and vendors to ensure efficient resolutions without disrupting workflow.

**Qualities we look for**:

- Strong organizational skills with a keen attention to detail.
- Excellent communication and interpersonal skills.
- Ability to remain calm and effective in high-pressure situations.
- Proficiency in office software and tools (e.g., Microsoft Office, Jira, Slack).

**What we offer**:

- ** Diverse and internationally distributed team**: joining our team means becoming part of a large, global community with people of more than 90 nationalities. We're more than just colleagues; we're a group of professionals with a shared mission to connect diverse cultures. Our global presence is growing-we've doubled in size nearly every year, with our employees based in the UK, Germany, the Netherlands, Poland, the US, and Japan, and we continue to expand our network.
- ** Open communication, regular feedback**: as a language-focused company, we value the importance of clear, honest communication. We value smooth collaboration, direct and actionable feedback, and believe that leading with empathy and growth mindset makes us better together.
- ** Hybrid work, flexible hours**: we offer a hybrid work schedule, allowing to work several days in the office each week. This allows you to engage directly with your team and experience the unique energy of our workspace, while still enjoying the flexibility and comfort of working from home. With flexible working hours and trust in your productivity, we are in sync with your team's general locations and time zones to foster effective and seamless collaboration.
- ** Regular in-person team events**: we bond over vib