Executive Assistant

vor 2 Wochen

Munich, Deutschland Amazon Deutschland Servcs GmbH Vollzeit

Experience as an Executive Assistant, Personal Assistant or Secretarial experience at Director or Senior leadership level
- Able to work efficiently and accurately when under pressure to meet tight deadlines
- Excellent organizational, planning and prioritization skills
- Experience of diary management and arranging international travel and conference calls
- Demonstrated track record of problem solving and the ability to operate with ambiguity
- Excellent communication skills in English (written and verbal) and interpersonal skills
- Must be flexible and able to work within a business of internet retail and logistics, which operates around the clock, and able to commit the time required to get the job done

Job summary
Amazon opened its virtual doors in 1995 and strives to be the world’s most customer-centric company, where customers can find and discover anything they might want to buy online. Amazon is currently looking for a highly organized, efficient, creative and forward-thinking Executive Assistant to support Director(s) within the organization based in our EU headquarters in Munich, Germany.
You will have previous administrative experience and will be happy to embrace a fast-paced, working environment.

**Tasks/ Responsibilities**:

- Provide executive support to the Director(s), as well as assist other senior staff
- Arrange international travel itineraries and hotel bookings
- Support schedule and calendar planning
- Interact with Amazon counterparts on a global basis to arrange meetings and conference calls, with key operations colleagues and internal managers
- Work closely with EU Operations and EU-based support staff to build and secure support and resources for projects and initiatives
- Assist with the preparation of presentations and narrative documentation
- Manage weekly and monthly reporting
- Organize small-scale team events and larger-scale department/company-wide events as required
- Prepare materials for meetings and provide post-meeting follow-up notes
- Maintain an effective computer based filing system and manual filing system (where appropriate)
- Be responsible for the overall direction and coordination of the team’s administration
- Make timely decisions using independent judgment on a regular basis
- University degree.
- Additional European languages a plus.
- Ability to work in a highly ambiguous environment.
- Ability to prioritize and handle multiple assignments at any given time while maintaining commitment to deadline.

m/w/d

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